Senior Executive Assistant - Banking, Travel & Events

Testing Site - JPMC; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Testing Site - JPMC is seeking an Executive Assistant for its Commercial & Investment Banking team in New York. The role requires coordinating calendars, travel, events, and high-level correspondence while interfacing with senior executives across the organization.

The ideal candidate has 5+ years of administrative experience, exceptional organization, discretion, and strong communication skills. This is a five-day-in-office role with a focus on accuracy and professionalism.

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Skills

Calendar management

Interpersonal communication

Written and verbal communication

Discretion and judgment

Microsoft Office proficiency

Education

College degree (optional)

Tools

Microsoft Office

Job description

Testing Site - JPMC is seeking an Executive Assistant for its Commercial & Investment Banking team in New York. The role requires coordinating calendars, travel, events, and high-level correspondence while interfacing with senior executives across the organization.

The ideal candidate has 5+ years of administrative experience, exceptional organization, discretion, and strong communication skills. This is a five-day-in-office role with a focus on accuracy and professionalism.