Executive Leadership Assistant: Strategic Support & Travel

America, LLC; Berwyn (IL); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Paid holidays

On-site in Berwyn

Job summary

Realty of America in Berwyn, Illinois is seeking an Executive Leadership Assistant to organize the executive team, manage calendars, coordinate meetings and travel, and prepare materials. This is a full-time, fully in-person role at our Berwyn office.

The ideal candidate is discreet, proactive, and capable of handling confidential information while acting as a trusted liaison for staff, agents, clients, and partners.

Qualifications

• 3+ years in executive/administrative support for senior leaders.
• Strong written and verbal communication.
• On-site in Berwyn, Monday–Friday.
• Advanced Microsoft 365 proficiency.
• Ability to handle confidential information.

Responsibilities

• Manage complex, changing calendars for multiple executives and protect priority time
• Schedule internal, board, investor, and client meetings, including across time zones
• Prepare agendas, briefing packets, and presentation materials
• Take minutes in leadership meetings and follow up on action items and deadlines
• Draft, proofread, and format correspondence, memos, reports, and presentations
• Screen and route calls, emails, and visitors
• Book domestic and international travel and manage itineraries
• Process executive expense reports
• Plan leadership offsites, company events, and client functions
• Greet visitors and keep a professional front-office presence
• Maintain organized digital and physical files, order supplies, and coordinate vendors
• Support special projects and act as a liaison across departments
• Handle confidential business, financial, and personnel information with complete discretion

Skills

Microsoft 365

Calendar management

Communication

Travel planning

Discretion

Education

High school diploma

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Realty of America in Berwyn, Illinois is seeking an Executive Leadership Assistant to organize the executive team, manage calendars, coordinate meetings and travel, and prepare materials. This is a full-time, fully in-person role at our Berwyn office.

The ideal candidate is discreet, proactive, and capable of handling confidential information while acting as a trusted liaison for staff, agents, clients, and partners.