Executive Assistant to Leaders | Global Travel & Scheduling

HARTING Technology Group; Elgin (IL); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

21 days PTO

Medical, dental, and vision Insurance

401(k) matching

Tuition reimbursement

Job summary

HARTING Americas in Elgin, Illinois seeks an Executive Assistant to support the Executive leadership team with calendar management, travel coordination, and proactive administrative support. The role requires discretion and outstanding communication across cross-functional partners.

You will manage emails, prepare reports, coordinate internal and external meetings, and assist with events and onboarding. Travel to Mexico and other US locations is expected 1–4 times per year.

Qualifications

• Bachelor’s degree preferred
• 10+ years previous executive assistant experience supporting upper level management
• Proficiency in MS Office applications: Word, Excel, PowerPoint, Outlook, MS Teams, Visio, etc.
• Excellent communication skills, both verbal and written
• Ability to display tact and diplomacy with sensitive and confidential information

Responsibilities

• Represent the offices of various members of the Executive Team and initiate actions on their behalf with a full understanding of responsibilities
• Inform Executives of significant events inside or outside the organization
• Manage all aspects of Executives’ schedules including calendar management and travel coordination
• Manage email inbox and correspondence for Executives, screening and prioritizing communications
• Learn how departments operate cross-functionally within the organization
• Prepare reports and presentations by compiling data from multiple resources for meetings
• Attend meetings to capture action items and monitor deadlines with follow-up
• Coordinate domestic and international travel for VP+ level staff and others as needed
• Prepare and review expense reports in line with Travel & Expense policies
• Assist in issuing administrative procedures and policies
• Review PTO requests for coverage and continuity
• Assist with event planning for annual conferences and trainings
• Assist with orientation of new hires
• Travel to Mexico and other US locations 1–4 times per year for events
• Other duties as assigned

Skills

Executive support

MS Office

Communication

Discretion

Education

Bachelor's degree

Tools

MS Office Suite

Outlook

PowerPoint

Visio

MS Teams

Job description

HARTING Americas in Elgin, Illinois seeks an Executive Assistant to support the Executive leadership team with calendar management, travel coordination, and proactive administrative support. The role requires discretion and outstanding communication across cross-functional partners.

You will manage emails, prepare reports, coordinate internal and external meetings, and assist with events and onboarding. Travel to Mexico and other US locations is expected 1–4 times per year.