Executive Assistant to Leadership | Travel & Calendar Pro

HARTING Technology Group; Bowes (IL); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

21 days PTO

Health, dental, and vision insurance

Life and AD&D insurance

Disability insurance

Parental leave

Tuition reimbursement

Fitness reimbursement

401(k) with match

Job summary

HARTING Americas is seeking an Executive Assistant based in Elgin, Illinois to support the executive leadership team. You will manage calendars, coordinate travel, and serve as a proactive resource, partnering with the Executive Administrative Support team to keep day-to-day operations running smoothly.

You will handle email and correspondence for executives, prepare reports and presentations, and assist with cross-functional initiatives across the organization.

Qualifications

• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication; ability to handle confidential information with tact.
• Strong organizational skills and ability to manage competing priorities.

Responsibilities

• Represent the offices of members of the Executive Team and initiate action on their behalf.
• Manage all aspects of Executives’ calendars including meeting coordination.
• Coordinate domestic and international travel arrangements for leadership and guests.
• Manage email inbox and correspondence; screen, prioritize and respond as needed.
• Prepare reports and presentations by compiling data from various sources.
• Attend meetings to capture action items and ensure deadlines are tracked.
• Review PTO requests and assist with coverage planning.
• Assist with event planning and onboarding of new hires.
• Travel to Mexico and other US locations approximately 1-4 times per year.

Job description

HARTING Americas is seeking an Executive Assistant based in Elgin, Illinois to support the executive leadership team. You will manage calendars, coordinate travel, and serve as a proactive resource, partnering with the Executive Administrative Support team to keep day-to-day operations running smoothly.

You will handle email and correspondence for executives, prepare reports and presentations, and assist with cross-functional initiatives across the organization.