Executive Administrative Assistant to Leadership & Board

Christ Community Health Services; Memphis (TN); On-site; USD 38,000 - 60,000; Full time

Job summary

Christ Community Health Services is seeking an Administrative Assistant to provide high-level support to executive leadership and keep daily operations running smoothly. The role coordinates calendars, meetings, travel, and board committee activities, while assisting with patient follow-up, visitor/vendor support, mail, and facilities coordination.

The ideal candidate communicates professionally, manages competing priorities, and handles confidential information with discretion.

Qualifications

• Strong written and verbal communication.
• Ability to manage multiple calendars and travel requests.
• Discretion with confidential information.

Responsibilities

• Support the Chief Medical Officer (CMO) and Chief Compliance Officer (CCO) with day-to-day calendars, meeting setup, meeting notes, monitoring and sorting emails, follow-up tasks, travel needs, prioritizing sensitive matters, and ongoing executive support.
• Provide backup administrative support to the CIO and COO as needed.
• Place orders for lunches and floral deliveries as requested.
• Scan files and maintain administrative records as needed.
• Prepare meeting materials and record minutes for governance and compliance committees.
• Assist the Executive Administrative Manager and provide backup support to the CEO.
• Complete special projects as requested.
• Maintain confidentiality of patient, employee, executive, and organizational information.

Skills

Calendar management

Executive support

Professional communication

Confidentiality

Organizational skills

Tools

Microsoft Office

Job description

Christ Community Health Services is seeking an Administrative Assistant to provide high-level support to executive leadership and keep daily operations running smoothly. The role coordinates calendars, meetings, travel, and board committee activities, while assisting with patient follow-up, visitor/vendor support, mail, and facilities coordination.

The ideal candidate communicates professionally, manages competing priorities, and handles confidential information with discretion.