Executive Administrative Assistant to Leadership

KSHB / KMCI / The EW Scripps Company; Boise (ID); On-site; USD 42,000 - 68,000; Full time

Job summary

KIVI in Boise, Idaho is seeking an experienced administrative professional to provide advanced, confidential support to the general manager or department head. This role demands discretion, proactive thinking, and the ability to manage competing priorities.

You will prepare advanced business documents, assist on special projects, maintain records, coordinate calendars and travel, and draft minutes. A strong background in office software and professional communication is essential to help

Qualifications

• Associates degree in related discipline or equivalent years of experience preferred
• Specialized training/certification may be required
• Generally, 5+ years of experience in related area of responsibility

Responsibilities

• Prepare advanced business presentation documents and spreadsheets.
• Assist in special projects, perform research and maintain records.
• Compose correspondence, based on the general knowledge of the manager’s view, about administrative matters and general office policies for manager’s approval.
• Prepare recurring reports independently for signature.
• Answer the phone, provide information and receive information concerning matters related to the department.
• Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms.
• Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Prepare and distribute minutes from meetings.
• Establish and maintain a variety of files and records.
• May be required to take and transcribe dictation.
• Perform other duties as assigned.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Secretarial/administrative support

Discretion and confidentiality

Time management

Communication skills

Education

Associate degree or equivalent experience

Specialized training/certification (administrative)

Tools

Microsoft Office Suite

Job description

KIVI in Boise, Idaho is seeking an experienced administrative professional to provide advanced, confidential support to the general manager or department head. This role demands discretion, proactive thinking, and the ability to manage competing priorities.

You will prepare advanced business documents, assist on special projects, maintain records, coordinate calendars and travel, and draft minutes. A strong background in office software and professional communication is essential to help