Admin Assistant

Progressive technology solutions; Boise (ID); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Progressive technology solutions is seeking a Senior Administrative Professional in Boise, Idaho, to perform essential general administrative support tasks. Responsibilities range from assisting employees with record maintenance to scheduling appointments and meetings.

The ideal candidate will have at least 5 years of experience, advanced administrative skills, and the ability to multitask effectively in a dynamic work environment.

Qualifications

• 5+ years of general administrative experience or equivalent.
• Advanced general administrative skills.
• Ability to manage multiple projects.

Responsibilities

• Perform general administrative support tasks.
• Assist with budget-related administrative tasks.
• Coordinate work within departments.

Skills

General administrative skills

Organizational skills

Project management

Communication skills

Education

High school education or equivalent

College level education preferred

Job description

Responsibilities

• Responsible for performing general administrative support tasks involved in an organization. Responsibilities include assisting supervisory and non-supervisory employees with various administrative support tasks.
• These tasks may include, but are not limited to, general records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, preparing/editing presentations, making travel arrangements, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks.
• Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company.
• May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor.
• The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc.
• Senior: Applies extensive knowledge of the job skills, company policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways. Comprehensive understanding of the general/technical aspects of the job.
• Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions.
• Work is completed with minimal supervision and assignments may be completed without established procedures.
• May determine methods and procedures for new assignments.

Qualifications

High school education or equivalent; some college level education preferred.

Typically requires a minimum of 5+ years general administrative experience, or equivalent combination of experience and college level education.

Senior/advanced general administrative skills/ knowledge of most general administrative issues. Usually works with multiple issues/projects and has the experience/ability to support multiple employees' general administrative needs.

Regarded as the key general administrative employee of the work unit/department and is a primary general administrative employee in the department/division.

Specific advanced level of software skills as required by the work unit/department.

Additional Requirements

• Highly organized
• Ability to manage and drive projects
• Ability to work with multiple partners collaboratively and cooperatively
• Ability to multitask
• Great team player with positive disposition
• Flexibility to work in the Boise office and from home when needed
• Great communication skills, in person and in written form with world-wide team
• Able to adapt to changing guidelines and protocols in the office.

Additional Information

All your information will be kept confidential according to EEO guidelines.