Executive Admin & Office Operations Specialist

VI; Hilton Head Island (SC); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

Exceptional benefits

Paid time off from day one

401k with company match

Paid maternity and paternity benefits

Tuition Reimbursement

Training and development

Job summary

VI is seeking an Administrative Assistant to provide essential clerical and administrative support to the Executive Director and Administration Office. The role involves handling correspondence, inquiries from Residents, meetings, invoices, and travel arrangements in a fast-paced environment.

You will contribute to the efficiency of the team by preparing reports, maintaining manuals, and assisting with purchasing and inventory control, requiring strong communication and discreet handling of

Qualifications

• 3+ years of experience in office administration.
• Proficient in MS Office; strong communication and etiquette.
• High school diploma or GED required.

Responsibilities

• Typing correspondence, answering calls, sorting mail.
• Handling inquiries from Residents.
• Preparing communications, agendas, minutes, and meeting notes.
• Scheduling appointments and arranging meetings.
• Processing invoices and travel; updating staff roster.
• Preparing reports and maintaining manuals.
• Assisting with purchasing and inventory control.

Skills

Communication skills

Interpersonal skills

Discretion

Phone etiquette

Attention to detail

Education

High school diploma or GED

Tools

MS Word

Excel

PowerPoint

Publisher

Job description

VI is seeking an Administrative Assistant to provide essential clerical and administrative support to the Executive Director and Administration Office. The role involves handling correspondence, inquiries from Residents, meetings, invoices, and travel arrangements in a fast-paced environment.

You will contribute to the efficiency of the team by preparing reports, maintaining manuals, and assisting with purchasing and inventory control, requiring strong communication and discreet handling of