Senior Executive Assistant & Projects Lead

University of Idaho; Moscow (ID); On-site; USD 68,000 - 83,000; Full time

Job summary

The University of Idaho is seeking an Executive Assistant III to support a senior administrator within the OIT VP Office in Moscow. This role requires confidentiality, professional handling of communications, and coordination of complex operational tasks.

Responsibilities include managing office operations, travel arrangements, calendars, and board/committee support. The position also involves project management, strategic planning assistance, and acting as a liaison to senior leadership.

Qualifications

• Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator.
• High School Diploma or equivalent is required.
• Preferred: Associate’s or bachelor’s degree.
• Experience in higher education and supporting project teams is a plus.
• Proficiency with university information systems for finances, processes and records is preferred.

Responsibilities

• Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator.
• Coordinate complex travel, meeting and event arrangements.
• Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions.
• Provide administrative and logistical support for meetings, boards, committees and councils which the administrator participates in, leads and/or sponsors.
• Advise on agendas and meeting strategy, goals and outcomes.
• Document scope and timelines for projects, track progress and facilitate information flow to stakeholders.
• Coordinate strategic planning processes and participate on project teams with senior leaders.
• Plan and complete assigned projects and events with defined scope and participate on project teams.

Education

High School Diploma or equivalent

Associate’s or bachelor’s degree

Tools

Banner

Chrome River

MyUI

Job description

The University of Idaho is seeking an Executive Assistant III to support a senior administrator within the OIT VP Office in Moscow. This role requires confidentiality, professional handling of communications, and coordination of complex operational tasks.

Responsibilities include managing office operations, travel arrangements, calendars, and board/committee support. The position also involves project management, strategic planning assistance, and acting as a liaison to senior leadership.