Administrative Assistant, KIVI - Boise, ID

E.W. Scripps Company; Boise, Northern (ID, KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

KIVI in Boise, Idaho seeks an experienced administrative professional to provide confidential support to the general manager. The role requires discretion, strong organizational skills, and the ability to manage competing priorities.

You will prepare presentations and reports, handle scheduling, travel, minutes, and filing, and assist on special projects. Proficiency with Outlook, Word, Excel, and PowerPoint is essential, as is the ability to work with little supervision.

Qualifications

• Associates degree or equivalent experience preferred.
• 3–5 years related administrative experience.

Responsibilities

• Prepare advanced business presentation documents and spreadsheets.
• Assist in special projects, perform research and maintain records.
• Compose correspondence for manager's approval.
• Prepare recurring reports for signature.
• Answer phones and provide information related to the department.
• Schedule and manage calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms.
• Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Prepare and distribute minutes from meetings.
• Establish and maintain a variety of files and records.
• May transcribe dictation.
• Perform other duties as assigned.

Skills

Multitasking

Discretion

Communication skills

Attention to detail

Organizational skills

Education

Associate degree or equivalent experience

Specialized training/certification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Are you an organizational powerhouse who thrives on keeping things running smoothly behind the scenes? KIVI is looking for a highly experienced, detail-driven administrative professional to provide advanced, confidential support to our general manager or department head. This is a role where your expertise, discretion, and proactive mindset will directly shape the effectiveness of station leadership — and make a real impact on how we operate every single day. If you bring broad administrative knowledge, a collaborative spirit, and the ability to juggle competing priorities without missing a beat, we want to hear from you.**WHAT YOU'LL DO:*** Prepare advanced business presentation documents and spreadsheets.* Assist in special projects, perform research and maintain records.* Compose correspondence, based on the general knowledge of the manager's view, about administrative matters and general office policies for manager's approval.* Prepare recurring reports independently for signature.* Answer the phone, provide information and receive information concerning matters related to the department.* Schedule and maintain calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms.* Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.* Prepare and distribute minutes from meetings.* Establish and maintain a variety of files and records.* May be required to take and transcribe dictation.* Perform other duties as assigned.**WHAT YOU'LL NEED:*** Associates degree in related discipline or equivalent years of experience preferred* Specialized training/certification may be required* Generally, 5+ years of experience in related area of responsibility**WHAT YOU'LL BRING:*** Three to five years related experience and/or equivalent combination of experience and training in the professional discipline of the department.* Proficiency with various software programs including Microsoft Outlook, Word, Excel, and PowerPoint for Windows.* Above average knowledge of general office practice and business etiquette.* Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.* Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.* Good knowledge of business correspondence composition.* Accurate and efficient typing skills.* Possess above average interpersonal and communication skills and the ability to maintain good working relationships with all co-workers.* Possess above average organizational skills including attention to detail and follow through.* Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.* Be able to work overtime as needed, often with little notice.* Must be able to lift up to 50 pounds.