Executive Administrative Specialist

E.W. Scripps Company; Boise, Northern (ID, KY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

KIVI in Boise, Idaho seeks an experienced administrative professional to provide confidential support to the general manager. The role requires discretion, strong organizational skills, and the ability to manage competing priorities.

You will prepare presentations and reports, handle scheduling, travel, minutes, and filing, and assist on special projects. Proficiency with Outlook, Word, Excel, and PowerPoint is essential, as is the ability to work with little supervision.

Qualifications

• Associates degree or equivalent experience preferred.
• 3–5 years related administrative experience.

Responsibilities

• Prepare advanced business presentation documents and spreadsheets.
• Assist in special projects, perform research and maintain records.
• Compose correspondence for manager's approval.
• Prepare recurring reports for signature.
• Answer phones and provide information related to the department.
• Schedule and manage calendar of appointments, meetings and travel itineraries, coordinate related arrangements, and arrange for meeting rooms.
• Anticipate and prepare materials needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Prepare and distribute minutes from meetings.
• Establish and maintain a variety of files and records.
• May transcribe dictation.
• Perform other duties as assigned.

Skills

Multitasking

Discretion

Communication skills

Attention to detail

Organizational skills

Education

Associate degree or equivalent experience

Specialized training/certification

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

KIVI in Boise, Idaho seeks an experienced administrative professional to provide confidential support to the general manager. The role requires discretion, strong organizational skills, and the ability to manage competing priorities.

You will prepare presentations and reports, handle scheduling, travel, minutes, and filing, and assist on special projects. Proficiency with Outlook, Word, Excel, and PowerPoint is essential, as is the ability to work with little supervision.