Executive Administrative Assistant – Board & Exec Support

Mountain View Hospital; Idaho Falls (ID); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Paid Time Off and Medical PTO

401K with up to 6% match

Earned Quarterly Bonus Program

Education Reimbursement Program

Discount for procedures

Job summary

Mountain View Hospital is seeking an Administrative Assistant to support executive officers at Energy Plaza in Idaho Falls. The role focuses on scheduling, planning, organizing, minute-taking, and coordinating board and leadership activities.

The ideal candidate has an Associates or B.S. degree with at least five years of relevant experience, strong computer skills, and excellent written and verbal communication abilities for internal and external inquiries.

Qualifications

• B.S. Degree or Associates Degree in business or related field is desirable.
• Five year experience as an Administrative Assistant may serve to meet the educational requirement.
• Must possess knowledge and proficiency in the use of computers (and all standard software programs) and other typical office equipment.
• Must demonstrate strong written and verbal communications skills.
• Must have the ability to prioritize multiple and complete tasks.

Responsibilities

• Provides expert secretarial and administrative support of a non-routine and confidential nature, ensuring that the department operates in an effective and timely manner.
• Types correspondence and reports as requested.
• Performs special projects in spreadsheet and/or word processing.
• Prepares notebooks, manuals and copies of handouts for distribution.
• Administrative support on an executive and administrative level with the ability to prioritize projects and manage office efficiently.
• Coordinates meetings, appointments and other duties as assigned by the Administration.
• Prepares and processes reports that originate with the Administrative team as well as responses to outside requests.
• Performs typing/composition of general correspondence.
• Maintains all general and confidential files and contracts.
• Assist in physician recruitment efforts by arranging site visits, including all travel and itineraries.
• Assures all Board meetings are held in accordance with the Board of Directors Bylaws.
• Takes minutes for the regular business session and confidential executive session of the Board of Directors.
• Plan and organize various retreats including Board / MEC / leadership groups.

Skills

Scheduling

Planning

Organizing

Meeting minutes

Executive support

Communication

MS Office

Education

Associates degree

B.S. degree

Tools

MS Office

Job description

Mountain View Hospital is seeking an Administrative Assistant to support executive officers at Energy Plaza in Idaho Falls. The role focuses on scheduling, planning, organizing, minute-taking, and coordinating board and leadership activities.

The ideal candidate has an Associates or B.S. degree with at least five years of relevant experience, strong computer skills, and excellent written and verbal communication abilities for internal and external inquiries.