Executive Administrative Assistant to Leaders | Hybrid

UCB S.A.; Atlanta (GA); Hybrid; USD 3,200 - 83,000; Full time

Job summary

UCB S.A. in Atlanta, GA is seeking an Administrative Assistant to provide comprehensive administrative and operational support in a fast-paced, evolving environment.

You will manage complex calendars, coordinate meetings and travel, prepare correspondence and presentations, support contracts and onboarding, and maintain SharePoint/Teams resources while building trusted cross-functional relationships across Marketing and Medical.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience.
• Professional administrative or business support experience managing multiple priorities and deadlines.
• Proficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
• Strong written and verbal communication skills with high attention to detail.
• Ability to work independently, anticipate needs, and adapt as priorities change.
• Demonstrated discretion, sound judgment, collaboration, and relationship-building skills.

Responsibilities

• Manage complex calendars, meetings, competing priorities, and scheduling conflicts proactively
• Coordinate meetings, travel, accommodations, catering, materials, agendas, and follow-up activities
• Prepare correspondence, presentations, spreadsheets, records, expense reports, and business materials
• Support contracts, onboarding, offboarding, documentation, and outstanding administrative activities
• Maintain SharePoint and Teams sites, document libraries, and shared resources
• Simplify administrative processes while building trusted relationships across cross-functional teams

Skills

Calendar management

Project coordination

Communication

Discretion and judgment

Independent worker

Education

Bachelor's degree

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Teams

SharePoint

Job description

UCB S.A. in Atlanta, GA is seeking an Administrative Assistant to provide comprehensive administrative and operational support in a fast-paced, evolving environment.

You will manage complex calendars, coordinate meetings and travel, prepare correspondence and presentations, support contracts and onboarding, and maintain SharePoint/Teams resources while building trusted cross-functional relationships across Marketing and Medical.