Director of Administration - Hybrid Remote

SearchLogic Recruiting LLC; Suwanee (GA); Hybrid; USD 60,000 - 100,000; Full time

Benefits offered by this job

Medical and dental insurance

Profit sharing

401(k) with company match

Dynamic growth environment

Job summary

An established industry player is on the lookout for a dynamic Operations/Executive Assistant to support the CEO in a hybrid remote role. This position offers a unique opportunity to engage in diverse responsibilities that extend beyond traditional executive support. You will play a crucial role in managing projects, enhancing communication, and contributing to strategic presentations that drive growth. If you thrive in a fast-paced environment and are passionate about operational excellence, this role is perfect for you. Join a team that values innovation and offers exciting growth potential in a collaborative setting.

Qualifications

• 2+ years supporting Executive Officers and 6+ years in Operations Management.
• Experience in fast-growing organizations preferred.

Responsibilities

• Support CEO with administrative and operational tasks across multiple companies.
• Manage executive calendars, travel itineraries, and communication.

Skills

Exceptional written and verbal communication skills

Highly detail-oriented

Strong time management skills

Proficiency in Microsoft Office Suite

Ability to handle confidential matters

Proactive attitude

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Job description

Director of Administration - Hybrid Remote

We are a fast-growing, entrepreneurial distribution company headquartered in Suwanee, GA. Our success is driven by innovation, operational excellence, and strong leadership. We are seeking a dynamic and experienced Operations / Executive Assistant to serve as a respected assistant partner and proxy for the CEO in daily operations of 8 different companies.

This is an exceptional opportunity for an individual with initiative, a resourceful mindset, and a passion for taking on diverse responsibilities that go beyond a traditional Executive Assistant role.

About the Role:

This role will play a vital role in supporting the CEO with administrative, operational, and project-based tasks while working closely with other Senior Leadership Members. This position requires a proactive self-confident professional who can handle confidential matters with professionalism and discretion.

You will be a critical partner to the leadership team, helping to streamline communication, manage projects, and contribute to key presentations and reports that drive company growth.

Key Responsibilities:

• Compose and prepare routine correspondence, reports, and other documents for executive signature.
• Assist in the development of presentations and ad hoc reporting.
• Manage executive calendars, appointments, and meeting schedules; coordinate inter-office meetings and serve as a liaison between executives and staff.
• Arrange and coordinate complex travel itineraries, including flights, hotels, car rentals, and event registrations.
• Attend meetings as needed to provide support, furnish information, and take detailed notes.
• Serve as a key communication point between executives and internal staff, ensuring directives and updates are effectively communicated and executed.
• Support project management efforts and collaborate with cross-functional teams to achieve key operational goals.
• Develop and deliver reports, manage expense reporting, and provide administrative assistance for special projects.
• Perform other duties as assigned to support executive operations.

What We're Looking For:

• Experience: 2+ years of experience supporting Executive Officers with a minimum of 6 years of overall Operations Management and business experience.
• Prior experience working for a fast-growing organization with less than 100 employees preferred.
• Education: Bachelor’s Degree required.
• Skills: Exceptional written and verbal communication skills.
• Highly detail-oriented with superb organizational and follow-through abilities.
• Strong time management skills and the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with presentation development.
• Ability to handle confidential matters with discretion and professionalism.
• A confident, resourceful, and proactive attitude with a solutions-oriented mindset.

What We Offer:

• Medical and dental insurance.
• Profit sharing.
• 401(k) with company match.
• A dynamic, entrepreneurial environment with exciting growth potential.
• Hybrid remote work environment with a predominantly remote schedule.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Management and Manufacturing

Industries: Staffing and Recruiting