Executive Administrative & Operations Lead (Hybrid)

CenterWell Senior Primary Care; Richardson (TX); On-site; USD 32,000 - 73,000; Full time

Job summary

CenterWell Senior Primary Care is seeking an experienced Senior Administrative Assistant to provide executive-level support to senior leaders and business teams. You will manage calendars, coordinate meetings and travel, prepare presentations, and support cross-functional initiatives.

The role emphasizes confidentiality, strong communication, and problem-solving in a fast-moving environment. Onsite with potential future hybrid work, you will engage with diverse stakeholders and drive operational

Qualifications

• 5+ years of administrative experience, including supporting senior leaders or cross-functional teams
• Willingness to travel throughout the Dallas-Fort Worth market
• Proficient in MS Outlook/Word/PowerPoint/Excel (intermediate level: data organization, tracking, basic formulas)
• Strong written and verbal communication; able to draft professional materials independently
• Experience with AI tools (e.g., Copilot, Claude, Gemini) for admin tasks
• Curiosity about AI and productivity tools to improve team effectiveness
• Ability to manage multiple priorities under tight timelines
• Maintain confidentiality and exercise sound judgment

Responsibilities

• Proactively manage complex calendars, meetings, appointments, and shifting priorities for leaders
• Anticipate scheduling conflicts and optimize time management
• Serve as a trusted liaison across departments and stakeholders
• Support senior leaders with special projects and day-to-day operational needs
• Draft, edit, and proofread professional correspondence and materials
• Coordinate meetings, travel, and event logistics
• Prepare agendas and meeting materials; track action items and follow-ups
• Develop and maintain templates, trackers, and reporting tools
• Assist with office operations, vendor coordination, and facilities support
• Assist onboarding and coordinate team events and engagement initiatives
• Monitor confidential information with discretion

Skills

Strong organizational skills

Written & verbal communication

Problem solving

Attention to detail

Adaptability

Discretion & confidentiality

Education

Bachelor's or Associate degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

CenterWell Senior Primary Care is seeking an experienced Senior Administrative Assistant to provide executive-level support to senior leaders and business teams. You will manage calendars, coordinate meetings and travel, prepare presentations, and support cross-functional initiatives.

The role emphasizes confidentiality, strong communication, and problem-solving in a fast-moving environment. Onsite with potential future hybrid work, you will engage with diverse stakeholders and drive operational