Executive Administrative Partner

UCB Inc.; Atlanta (GA); On-site; USD 63,000 - 83,000; Full time

Job summary

UCB is seeking an Administrative Assistant to join the US Epilepsy & Rare Syndromes team in our Atlanta, GA office. The role focuses on organizing, coordinating, and securely handling confidential information to enable leaders and teams to work effectively.

You will manage calendars, coordinate travel, prepare reports, and support onboarding, with a hybrid-first approach and collaboration across Marketing, Medical, and administrative teams.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience
• Professional administrative or business support experience managing multiple priorities and deadlines
• Proficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint
• Strong written and verbal communication skills with high attention to detail
• Ability to work independently, anticipate needs, and adapt as priorities change
• Demonstrated discretion, sound judgment, collaboration, and relationship-building skills

Responsibilities

• Manage complex calendars, meetings, competing priorities, and scheduling conflicts proactively
• Coordinate meetings, travel, accommodations, catering, materials, agendas, and follow-up activities
• Prepare correspondence, presentations, spreadsheets, records, expense reports, and business materials
• Support contracts, onboarding, offboarding, documentation, and outstanding administrative activities
• Maintain SharePoint and Teams sites, document libraries, and shared resources
• Simplify administrative processes while building trusted relationships across cross-functional teams

Skills

Calendar management

Communication

Independent work

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

PowerPoint

Excel

Word

Teams

SharePoint

Job description

UCB is seeking an Administrative Assistant to join the US Epilepsy & Rare Syndromes team in our Atlanta, GA office. The role focuses on organizing, coordinating, and securely handling confidential information to enable leaders and teams to work effectively.

You will manage calendars, coordinate travel, prepare reports, and support onboarding, with a hybrid-first approach and collaboration across Marketing, Medical, and administrative teams.