Executive Administrative Assistant to Leaders

Subway Group; Miami (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Insurance Plans

401k

Competitive Bonus

Mobility Allowance

Tuition Reimbursement

Company Holidays

Employee Resource Groups

Volunteering time

Job summary

Subway Group in Miami is seeking an experienced Administrative Assistant to provide high-level support to leaders and teams across the organization. You will be highly organized, proactive, and thrive in a fast-paced corporate environment, serving as a trusted partner to internal stakeholders.

Responsibilities include calendar management, preparing materials, coordinating travel, and handling confidential information with professionalism.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• 3–5 years of administrative or executive support experience.
• Proficient in Microsoft Office; strong written and verbal communication.
• Experience in a corporate or professional services setting is a plus.

Responsibilities

• Provide administrative support to leaders and teams, including calendar management and meeting logistics.
• Prepare and edit correspondence, presentations, and reports.
• Serve as point of contact for internal and external stakeholders.
• Coordinate travel and process expense reports.
• Assist with meeting preparation and follow-up actions.
• Maintain organized records and support team initiatives.
• Handle sensitive information with discretion.

Skills

Calendar management

Scheduling meetings

Travel arrangements

Expense reports

Excellent communication

Multitasking

Team collaboration

Attention to detail

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

PowerPoint

Word

Job description

Subway Group in Miami is seeking an experienced Administrative Assistant to provide high-level support to leaders and teams across the organization. You will be highly organized, proactive, and thrive in a fast-paced corporate environment, serving as a trusted partner to internal stakeholders.

Responsibilities include calendar management, preparing materials, coordinating travel, and handling confidential information with professionalism.