Executive Assistant to Chief Executive Officer

Leeds Professional Resources; Miami (FL); On-site; USD 42,000 - 70,000; Full time

Job summary

Leeds Professional Resources in Miami seeks an experienced executive assistant to provide comprehensive support to a team of finance professionals. You will manage CEO/C-Suite calendars, travel, meeting logistics, screen calls and emails, handle confidential information, and perform general administrative duties with professionalism.

The role requires proactive communication, strong organization, and the ability to work at a fast pace in a changing environment.

Responsibilities

• Provide administrative support to the CEO/C-Suite including phone coverage, mail handling, email monitoring, file maintenance and special projects.
• Coordinate and schedule meetings for staff, including calendars, venue booking, catering and conferencing setup.
• Answer, screen and direct incoming calls and emails to appropriate areas.
• Manage executives’ calendars and travel arrangements, and other scheduling as required by the CEO.
• Maintain a professional and courteous attitude with all visitors.
• Arrange travel for the team and book trips as needed.
• Perform general administrative duties as assigned.

Skills

Administrative support

Calendar management

Meeting scheduling

Travel coordination

Phone & email handling

Confidentiality

Professionalism

Job description

Exciting opportunity to join a strong company based here in Miami. This role will provide executive support to a team of finance professionals.

Responsibilities:

• Provide administrative support to the CEO/C-Suite in a variety of capacities, including telephone coverage, photocopying, mail handling, monitoring/responding to email, file maintenance, and assist with completion of specially assigned projects.
• Extensive coordinating and scheduling of meetings with staff. Coordination includes calendars, reserving conference rooms/ordering catering if required, setting up conference calls, and video conference calls as needed.
• Answer, screen and direct incoming telephone calls and email to proper areas for handling.
• Coordinate executives’ schedules and executive logistics such as managing the calendar, phone calls, public appearances, travel arrangements, filing, and other scheduling as required by the CEO.
• Must be professional and courteous with all internal and external visitors.
• Manage travel for the team and booking trips
• Comfortable working at a fast pace, in a proactive manner. Anticipate logistical issues on behalf of the CEO.
• Proven ability to maintain and preserve confidentiality.
• Perform general administrative and other duties as assigned.