Executive Assistant to VP — Calendar, Travel & Projects

University of Miami; Coral Gables (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

General work-life benefits

Job summary

University of Miami is seeking an experienced Executive Assistant to support top-level leadership in Coral Gables, FL. The role requires managing calendars, travel, reports, and confidential communications to enable efficient office operations.

The successful candidate will have at least five years of executive support experience, strong writing and editing skills, and proficiency with Microsoft Office. Bachelor’s degree is preferred and a commitment to quality and discretion is essential.

Qualifications

• Associate degree required; Bachelor’s preferred.
• Minimum 5 years of executive support experience.
• Ability to communicate effectively in writing and speech.
• Ability to handle confidential information with discretion.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office and office procedures.
• Knowledge of project management concepts and documented processes.

Responsibilities

• Manage executive calendar and approve/decline meetings.
• Coordinate travel arrangements and budget for the executive.
• Prepare memos, reports, presentations, and project timelines.
• Ensure the executive is prepared for meetings with materials.
• Draft confidential correspondence and maintain records.
• Supervise clerical staff and lead special projects as needed.
• Plan annual or ad-hoc events and coordinate internal/external communications.

Skills

Effective communication

Excellent writing & editing

Organizational skills

Multitasking

Customer service

Confidential information handling

Attention to detail

Interpersonal skills

Adaptability/learning

Project management concepts

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

University of Miami is seeking an experienced Executive Assistant to support top-level leadership in Coral Gables, FL. The role requires managing calendars, travel, reports, and confidential communications to enable efficient office operations.

The successful candidate will have at least five years of executive support experience, strong writing and editing skills, and proficiency with Microsoft Office. Bachelor’s degree is preferred and a commitment to quality and discretion is essential.