Executive Personal Assistant - Miami Beach, FL

Career Group; Kapolei (HI); On-site; USD 85,000 - 120,000; Full time

Job summary

A leading executive support provider is seeking an Executive Personal Assistant to deliver high-level assistance in a demanding environment. The role involves complex calendar management, travel coordination, and maintaining discretion while handling both professional and personal matters. The ideal candidate should be proactive, organized, and possess excellent communication skills. This is a fully on-site position located in Kapolei, Hawaii, requiring a seamless balance of professional and personal priorities.

Qualifications

• Proven experience as an Executive Assistant or Executive Personal Assistant supporting a senior executive.
• Ability to manage both professional and personal priorities seamlessly.
• Exceptionally organized, detail-oriented, and efficient under pressure.
• Excellent communication, organization, and composure under pressure.

Responsibilities

• Manage a heavy, dynamic calendar across multiple time zones with precision.
• Coordinate complex domestic and international travel, itineraries, and logistics.
• Serve as a strategic gatekeeper for scheduling, communications, and priorities.
• Serve as a strategic gatekeeper for scheduling, communications, and priorities.
• Handle expense reporting accurately and in a timely manner.
• Run personal and professional errands as needed.
• Book and manage travel for the principal and accompanying parties; travel with the principal as required.
• Prepare meeting materials and support ad-hoc requests across business and personal matters.

Skills

Calendar management

Travel coordination

Expense management

Strong communication skills

Organizational skills

Discretion and confidentiality

Job description

Executive Personal Assistant - Miami Beach, FL

Our client, a CEO, is seeking a Executive Personal Assistant to provide high-level, strategic, and hands‑on support in a fast‑paced, demanding environment. This fully on‑site role requires experience supporting both professional and personal needs, with proven expertise in complex calendar management, domestic and international travel coordination, expense management, and day‑to‑day logistical support. The ideal candidate is proactive, highly organized, discreet, and consistently several steps ahead.

Key Responsibilities

• Manage a heavy, dynamic calendar across multiple time zones with precision
• Coordinate complex domestic and international travel, itineraries, and logistics
• Schedule and manage business and personal appointments, meetings, and commitments
• Serve as a strategic gatekeeper for scheduling, communications, and priorities
• Handle expense reporting accurately and in a timely manner
• Run personal and professional errands as needed
• Book and manage travel for the principal and accompanying parties; travel with the principal as required
• Prepare meeting materials and support ad‑hoc requests across both business and personal matters

Requirements & Qualifications

• Proven experience as an Executive Assistant or Executive Personal Assistant supporting a senior executive
• Strong expertise in calendar management, travel coordination, and expense management
• Ability to manage both professional and personal priorities seamlessly
• Strong communication skills with a polished, professional demeanor
• Exceptionally organized, detail-oriented, and efficient under pressure
• High level of discretion, confidentiality, judgment, and professionalism

If this sounds like a good fit, please submit your resume for consideration.