Executive Administrative Assistant to Leaders

Franchise World Headquarters, LLC; Miami (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Insurance Plans (Medical/Dental/Vision

401k

Competitive Bonus

Mobility Allowance

Tuition Reimbursement

Company Holidays

Employee Resource Groups

Volunteering time

Job summary

Subway is seeking an experienced Administrative Assistant to provide high-level support to leaders and teams in a fast-paced corporate setting. The role emphasizes proactive organization, professional communication, and seamless day-to-day operations across the organization.

The ideal candidate will manage calendars, prepare materials, coordinate travel and expense reports, and act as a trusted partner to internal stakeholders while handling confidential information with discretion and

Qualifications

• High School Degree. Bachelor's Degree preferred.
• 3-5 years of experience in an administrative assistant or similar role.
• Prior experience in a corporate or professional services environment preferred.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Excellent organizational skills with strong attention to detail.

Responsibilities

• Provide administrative support to leaders and/or teams, including calendar management, scheduling meetings, and coordinating logistics.
• Prepare and edit correspondence, presentations, reports, and other materials.
• Serve as a point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Coordinate travel arrangements and process expense reports.
• Assist with meeting preparation, including agendas, materials, and follow-up action items.
• Maintain organized records, files, and documentation (digital and physical).
• Support team initiatives, projects, and events as needed.
• Handle sensitive and confidential information with discretion and professionalism.
• Assist with additional tasks and responsibilities as needed to support the team and evolving business needs.

Skills

Calendar management

Multitasking

Communication skills

Organization

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Subway is seeking an experienced Administrative Assistant to provide high-level support to leaders and teams in a fast-paced corporate setting. The role emphasizes proactive organization, professional communication, and seamless day-to-day operations across the organization.

The ideal candidate will manage calendars, prepare materials, coordinate travel and expense reports, and act as a trusted partner to internal stakeholders while handling confidential information with discretion and