Administrative Assistant

Subway Group; Miami (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Insurance Plans

401k

Competitive Bonus

Mobility Allowance

Tuition Reimbursement

Company Holidays

Employee Resource Groups

Volunteering time

Job summary

Subway Group in Miami is seeking an experienced Administrative Assistant to provide high-level support to leaders and teams across the organization. You will be highly organized, proactive, and thrive in a fast-paced corporate environment, serving as a trusted partner to internal stakeholders.

Responsibilities include calendar management, preparing materials, coordinating travel, and handling confidential information with professionalism.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• 3–5 years of administrative or executive support experience.
• Proficient in Microsoft Office; strong written and verbal communication.
• Experience in a corporate or professional services setting is a plus.

Responsibilities

• Provide administrative support to leaders and teams, including calendar management and meeting logistics.
• Prepare and edit correspondence, presentations, and reports.
• Serve as point of contact for internal and external stakeholders.
• Coordinate travel and process expense reports.
• Assist with meeting preparation and follow-up actions.
• Maintain organized records and support team initiatives.
• Handle sensitive information with discretion.

Skills

Calendar management

Scheduling meetings

Travel arrangements

Expense reports

Excellent communication

Multitasking

Team collaboration

Attention to detail

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

PowerPoint

Word

Job description

Ready to build what's next with one of the world's most iconic brands?

Why Join Subway?

At Subway, we are not standing still. We are building. This is a business focused on what matters most: growing franchisee profitability, strengthening our brand and creating long-term value. The people who thrive here are the ones who want to make a real impact. You will not just do the work. You will shape it.

We move fast. We think like owners. We make decisions that matter. We hold ourselves to a high standard because what we do directly impacts thousands of franchisees around the world. If you bring energy, accountability and a bias for action, you will fit right in. We take the work seriously, but we also know the best results come from teams that support each other, celebrate wins and show up ready to build something better every day. This is your chance to be part of what's next.

About the Role:

We are looking for an experienced Administrative Assistant to provide high-level administrative support to leaders and teams across our organization. This role is ideal for someone who is highly organized, proactive, and comfortable operating in a fast-paced corporate environment. The Administrative Assistant will play a key role in keeping day-to-day operations running smoothly while serving as a trusted partner to internal stakeholders.

Responsibilities include but are not limited to:

• Provide administrative support to leaders and/or teams, including calendar management, scheduling meetings, and coordinating logistics
• Prepare and edit correspondence, presentations, reports, and other materials
• Serve as a point of contact for internal and external stakeholders, ensuring timely and professional communication
• Coordinate travel arrangements and process expense reports
• Assist with meeting preparation, including agendas, materials, and follow-up action items
• Maintain organized records, files, and documentation (digital and physical)
• Support team initiatives, projects, and events as needed
• Handle sensitive and confidential information with discretion and professionalism
• Assist with additional tasks and responsibilities as needed to support the team and evolving business needs.

Qualifications:

• High School Degree. Bachelor's Degree preferred.
• 3–5 years of experience in an administrative assistant, executive assistant, or similar support role
• Prior experience in a corporate or professional services environment preferred
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and deadlines with minimal supervision
• Strong written and verbal communication skills
• Professional, proactive, and collaborative work style

What do we Offer?

• Insurance Plans (Medical/Dental/Vision/Life)
• 401k
• Competitive Bonus
• Mobility Allowance
• Tuition Reimbursement
• Company Holidays
• Employee Resource Groups
• Volunteering time
• Many More…

Actual pay is determined based on a number of job-related factors including skills, education, training, credentials, qualifications, scope and complexity of role responsibilities, geographic location, performance, and working conditions.

The Company is only considering applicants who are currently authorized to work in the country the position is based. AA/EOE/D/V

Subway uses technology‑assisted tools to support our recruitment process. These tools strictly help organize and sort applications based on job‑related qualifications. All decisions are made by people - our recruiting team and hiring managers. If you have questions or would like to request an alternative review process, please let us know.

Job Details

• Pay Type: Salary
• Employment Indicator: Regular