C-Suite Executive Assistant | Events, Travel & Ops

Confidentiel; Miami (FL); On-site; USD 60,000 - 90,000; Full time

Job summary

Confidentiel in Miami, FL is seeking an Executive Assistant to support a fast-paced leadership team in a full-time, on-site capacity. You will coordinate calendars, travel, communications, and prepare reports while maintaining strict confidentiality.

You will also manage vendors, process expenses, and assist across multiple projects, ensuring timely completion and high-quality delivery in a collaborative, professional environment.

Qualifications

• 5+ years of relevant experience required.
• Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word.
• C-Suite level support is required.
• Strong communication and organizational skills with excellent time management.

Responsibilities

• Scheduling appointments and meetings, follow up on responses and tracking outstanding action items.
• Scheduling and booking travel arrangements and itineraries.
• Drafting and proofreading correspondence (in and out).
• Editing and formatting documents and presentations.
• Maintaining and organizing files and records.
• Processing and tracking purchase requests, invoices and submit expenses.
• Ordering office supplies, swag and other event items.
• Conducting research and preparing reports on request.
• Support management of short- and long-term tasks across multiple projects, including timeline maintenance and deadline tracking.
• Providing support as needed, preparing agendas, meetings requirements, follow-up on tasks.
• Foster relationships with vendors, negotiate contracts, and oversee performance.
• Provide on-site support during events, overseeing setup and registration.
• Support cross-functional teams with basic project management tasks.
• Assist in various administrative tasks including ad-hoc projects.
• Maintain professional communication within the team and across the organization.
• Performs other duties as assigned.

Skills

C-Suite support

MS Office

Time management

Communication

Job description

Confidentiel in Miami, FL is seeking an Executive Assistant to support a fast-paced leadership team in a full-time, on-site capacity. You will coordinate calendars, travel, communications, and prepare reports while maintaining strict confidentiality.

You will also manage vendors, process expenses, and assist across multiple projects, ensuring timely completion and high-quality delivery in a collaborative, professional environment.