Executive Assistant & Front Office Manager

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Cell phone reimbursement

Pre-tax commuter benefits

PTO

Job summary

Beacon Hill Staffing Group, LLC is seeking an organized Executive Assistant / Receptionist to support two Partners at a healthcare-focused private equity firm. This on-site role blends executive support, reception, and office management, including calendar and travel logistics, supplier coordination, and event support.

The ideal candidate has 3+ years of relevant experience, a Bachelor’s degree preferred, and strong MS Office skills.

Qualifications

• 3+ years of administrative, Executive Assistant, receptionist, office management, or related experience.
• Bachelor's degree preferred.
• Financial services, private equity, healthcare, consulting, professional services, or hospitality experience welcome.
• Strong calendar management and travel coordination skills.
• Excellent customer service and hospitality instincts.
• Advanced Microsoft Office proficiency.

Responsibilities

• Provide executive support to two Partners, including calendar management and scheduling.
• Coordinate domestic travel arrangements, itineraries, and meeting logistics.
• Serve as the primary receptionist, greeting visitors and managing incoming calls.
• Manage conference room scheduling, catering, and meeting preparation.
• Act as a gatekeeper while maintaining a professional and welcoming front‑of‑house presence.
• Order office supplies, pantry inventory, FreshDirect deliveries, and office lunches.
• Coordinate vendors, building management, maintenance requests, and office operations.
• Assist with expense tracking, credit card reconciliations, and budgeting support.
• Maintain contact databases, memberships, subscriptions, and executive records.
• Manage incoming and outgoing mail, courier services, and shipping requests.
• Support board dinners, annual investor meetings, and firm events alongside the administrative team.
• Assist with special projects, research, presentations, and additional administrative initiatives.

Skills

Calendar management

Travel coordination

Reception

Office management

Customer service

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Beacon Hill Staffing Group, LLC is seeking an organized Executive Assistant / Receptionist to support two Partners at a healthcare-focused private equity firm. This on-site role blends executive support, reception, and office management, including calendar and travel logistics, supplier coordination, and event support.

The ideal candidate has 3+ years of relevant experience, a Bachelor’s degree preferred, and strong MS Office skills.