Executive Administrative Assistant to Director

PowerSchool; Virginia Beach, Northern (VA, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Virginia Beach City Public Schools seeks an administrative clerical professional to support a director and ensure smooth office operations. The role may coordinate clerical staff and assist with budget reporting and confidential records.

Candidates should have a high school diploma or GED and substantial secretarial experience. Strong word processing and spreadsheet skills are required; duties include planning, record-keeping, and coordinating inquiries from the public.

Qualifications

• High school diploma or GED required; extensive secretarial experience.
• Ability to operate PC with word processing and spreadsheet apps.
• Experience supporting a director is a plus.

Responsibilities

• Respond to general inquiries regarding departmental matters.
• Type complex correspondence, reports, minutes, lists, forms, tables, and memorandums from rough drafts or oral instruction.
• Draft routine correspondence for director's signature.
• Place and receive telephone calls/messages.
• May record staff attendance including annual, sick, and personal leave.
• Prepare monthly reports and reimbursements.
• Obtain, gather, and organize data and input into usable form using word processing and spreadsheets.
• Assist the director in compiling and completing budget reports.
• Render advanced level administrative assistance to the director.
• Maintain confidential files of correspondence, forms, reports, etc.
• Perform related work as required.

Skills

Administrative support

Microsoft Word

Microsoft Excel

Communication

Customer service

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Virginia Beach City Public Schools seeks an administrative clerical professional to support a director and ensure smooth office operations. The role may coordinate clerical staff and assist with budget reporting and confidential records.

Candidates should have a high school diploma or GED and substantial secretarial experience. Strong word processing and spreadsheet skills are required; duties include planning, record-keeping, and coordinating inquiries from the public.