Admin Office Associate II

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Paid life insurance

Paid sick/annual leave

Tuition reimbursement

Professional development

Virginia Retirement System

Job summary

Virginia Beach City Public Schools is seeking an experienced administrative clerk to support a director and ensure smooth office operations. You will coordinate clerical staff, handle complex correspondence, and prepare reports with attention to confidentiality and accuracy.

The role requires strong word processing and spreadsheet skills, a high school diploma or GED, and extensive secretarial experience. Regular attendance is essential in a full-time position with benefits.

Qualifications

• Thorough knowledge of business practices and ability to manage multiple projects.
• Advanced word processing and spreadsheet usage.
• Supervise a small clerical/secretarial group.
• Understand complex oral and written instructions.

Responsibilities

• Provide administrative support to a director and coordinate clerical staff.
• Respond to inquiries regarding departmental matters.
• Type and draft complex correspondence from rough drafts or instructions.
• Draft routine director's correspondence for signature.
• Answer telephone calls and messages.
• Record staff attendance and leave as needed.
• Prepare monthly reports and reimbursements.
• Assemble data for budget reports and input data for analysis.
• Provide advanced administrative assistance to the director.
• Maintain confidential files of documents and reports.

Skills

Business practices

Word processing

Spreadsheets

Supervision

Complex instructions

Education

High school diploma or GED

Extensive secretarial experience

Training/experience substitution allowed

Tools

None

Job description

General Responsibilities

The position is responsible for providing administrative clerical support to a director and ensuring the overall smooth operation of an office. The position may coordinate the work of other clerical and/or classified personnel.

• Respond to general inquiries regarding departmental matters.
• Type complex correspondence, reports, minutes, lists, forms, tables, and memorandums from rough drafts or oral instruction.
• Draft routine correspondence for director's signature.
• Place and receive telephone calls/messages.
• May record staff attendance including annual, sick, and personal leave.
• Prepare monthly reports and reimbursements.
• Obtain, gather, and organize pertinent data as needed and input into usable form utilizing word processing and spreadsheets.
• Assist the director in compiling and completing budget reports.
• Render advanced level administrative assistance to the director.
• Maintain confidential files of correspondence, forms, reports, etc.
• Perform related work as required.

General Responsibilities

The position is responsible for providing administrative clerical support to a director and ensuring the overall smooth operation of an office. The position may coordinate the work of other clerical and/or classified personnel.

Essential Tasks

• Develop complex correspondence, reports, minutes, lists, forms, tables, memorandums, etc.
• Respond to general inquiries regarding departmental matters.
• Type complex correspondence, reports, minutes, lists, forms, tables, and memorandums from rough drafts or oral instruction.
• Draft routine correspondence for director's signature.
• Place and receive telephone calls/messages.
• May record staff attendance including annual, sick, and personal leave.
• Prepare monthly reports and reimbursements.
• Obtain, gather, and organize pertinent data as needed and input into usable form utilizing word processing and spreadsheets.
• Assist the director in compiling and completing budget reports.
• Render advanced level administrative assistance to the director.
• Maintain confidential files of correspondence, forms, reports, etc.
• Perform related work as required.

Knowledge, Skills And Abilities

Thorough knowledge of commonly accepted business practices; ability to organize and assist in a wide variety of projects; ability to answer inquiries and assists the general public in a courteous manner; advanced knowledge and expertise in the operation of personal computers with word processing and spreadsheet applications; ability to supervise a small group of clerical/secretarial personnel possessing a wide variety of skills; ability to understand complex oral and written instructions.

Education And Experience

Required: High school diploma or GED. Extensive secretarial experience.

A comparable amount of training and experience maybe substituted for the minimum qualifications.

Physical Requirements

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

Special Requirements

Regular and reliable attendance is an essential function of this position.

Reports To Katherine Goldburg
Full Time or Part Time? Full Time

Hourly rate range: $22.13-$32.28

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U12

All applicants, both internal and external, must attach a current detailed resume to your electronic application.

Hourly rate range: $22.13-$32.28

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U12