Senior Administrative Assistant - Office Operations

Virginia Beach City Public Schools; Virginia Beach (VA); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Paid life insurance

Paid sick/annual leave

Tuition reimbursement

Professional development

Virginia Retirement System

Job summary

Virginia Beach City Public Schools is seeking an experienced administrative clerk to support a director and ensure smooth office operations. You will coordinate clerical staff, handle complex correspondence, and prepare reports with attention to confidentiality and accuracy.

The role requires strong word processing and spreadsheet skills, a high school diploma or GED, and extensive secretarial experience. Regular attendance is essential in a full-time position with benefits.

Qualifications

• Thorough knowledge of business practices and ability to manage multiple projects.
• Advanced word processing and spreadsheet usage.
• Supervise a small clerical/secretarial group.
• Understand complex oral and written instructions.

Responsibilities

• Provide administrative support to a director and coordinate clerical staff.
• Respond to inquiries regarding departmental matters.
• Type and draft complex correspondence from rough drafts or instructions.
• Draft routine director's correspondence for signature.
• Answer telephone calls and messages.
• Record staff attendance and leave as needed.
• Prepare monthly reports and reimbursements.
• Assemble data for budget reports and input data for analysis.
• Provide advanced administrative assistance to the director.
• Maintain confidential files of documents and reports.

Skills

Business practices

Word processing

Spreadsheets

Supervision

Complex instructions

Education

High school diploma or GED

Extensive secretarial experience

Training/experience substitution allowed

Tools

None

Job description

Virginia Beach City Public Schools is seeking an experienced administrative clerk to support a director and ensure smooth office operations. You will coordinate clerical staff, handle complex correspondence, and prepare reports with attention to confidentiality and accuracy.

The role requires strong word processing and spreadsheet skills, a high school diploma or GED, and extensive secretarial experience. Regular attendance is essential in a full-time position with benefits.