Admin Office Associate II

PowerSchool; Virginia Beach, Northern (VA, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Virginia Beach City Public Schools seeks an administrative clerical professional to support a director and ensure smooth office operations. The role may coordinate clerical staff and assist with budget reporting and confidential records.

Candidates should have a high school diploma or GED and substantial secretarial experience. Strong word processing and spreadsheet skills are required; duties include planning, record-keeping, and coordinating inquiries from the public.

Qualifications

• High school diploma or GED required; extensive secretarial experience.
• Ability to operate PC with word processing and spreadsheet apps.
• Experience supporting a director is a plus.

Responsibilities

• Respond to general inquiries regarding departmental matters.
• Type complex correspondence, reports, minutes, lists, forms, tables, and memorandums from rough drafts or oral instruction.
• Draft routine correspondence for director's signature.
• Place and receive telephone calls/messages.
• May record staff attendance including annual, sick, and personal leave.
• Prepare monthly reports and reimbursements.
• Obtain, gather, and organize data and input into usable form using word processing and spreadsheets.
• Assist the director in compiling and completing budget reports.
• Render advanced level administrative assistance to the director.
• Maintain confidential files of correspondence, forms, reports, etc.
• Perform related work as required.

Skills

Administrative support

Microsoft Word

Microsoft Excel

Communication

Customer service

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Classified - Position - Clerical - Non School-Based

Job Number 3700274494

Start Date

Open Date 10/05/2026

Closing Date 10/12/2026

GENERAL RESPONSIBILITIES

The position is responsible for providing administrative clerical support to a director and ensuring the overall smooth operation of an office. The position may coordinate the work of other clerical and/or classified personnel.

ESSENTIAL TASKS

• Respond to general inquiries regarding departmental matters.
• Type complex correspondence, reports, minutes, lists, forms, tables, and memorandums from rough drafts or oral instruction.
• Draft routine correspondence for director's signature.
• Place and receive telephone calls/messages.
• May record staff attendance including annual, sick, and personal leave.
• Prepare monthly reports and reimbursements.
• Obtain, gather, and organize pertinent data as needed and input into usable form utilizing word processing and spreadsheets.
• Assist the director in compiling and completing budget reports.
• Render advanced level administrative assistance to the director.
• Maintain confidential files of correspondence, forms, reports, etc.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of commonly accepted business practices; ability to organize and assist in a wide variety of projects; ability to answer inquiries and assists the general public in a courteous manner; advanced knowledge and expertise in the operation of personal computers with word processing and spreadsheet applications; ability to supervise a small group of clerical/secretarial personnel possessing a wide variety of skills; ability to understand complex oral and written instructions.

EDUCATION AND EXPERIENCE

Required: High school diploma or GED. Extensive secretarial experience.

A comparable amount of training and experience maybe substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking, standing, bending, stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Regular and reliable attendance is an essential function of this position.

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

All applicants, both internal and external, must attach a current detailed resume to your electronic application.

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at [phone],2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: [phone] (voice); [phone] (TDD) or email at: [e-mail].