Executive Assistant

Heartbeat At 22; Palm Desert (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A local healthcare organization in Palm Desert is seeking an experienced Executive Assistant to support the Executive Director. The successful candidate must have at least 3 years of administrative experience, excellent computer skills, and the ability to handle confidential information professionally. Duties include coordinating meetings, preparing communications, and managing incoming calls. This role offers an opportunity to contribute to important organizational functions.

Qualifications

• Minimum of 3 years experience as an Executive and/or Administrative Assistant.
• Excellent computer skills and in-depth knowledge of relevant software.
• Sensitive to confidential information and professional etiquette.

Responsibilities

• Arrange and coordinate meetings and events.
• Prepare and edit correspondence, communications, and presentations.
• Design and maintain spreadsheets and databases.
• Conduct research, collect and analyze data and prepare reports.
• Answer and manage incoming calls.

Skills

Proactive

Excellent communication

Organizational skills

Multi-tasking

Education

High School diploma

College education preferred

Tools

MS Office Suite

Google Suite

Job description

Job Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational skills. Sensitive to confidential information and professional etiquette. Previous Administrative experience and strong competencies in office management and current technology is required.

Main Job Responsibilities:

arrange and coordinate meetings and events

prepare and edit correspondence, communications, presentations and other documents

design and maintain spreadsheets and databases

file and retrieve documents and reference materials

conduct research, collect and analyze data and prepare reports as directed

answer and manage incoming calls

monitor, screen, and respond to incoming communications as directed

receive and interact with staff, vendors, volunteers, and resident

coordinate project-based work

assist with event planning and marketing efforts as directed

other duties as assigned

Education and Experience:

Minimum of 3 years experience as an Executive and/or Administrative Assistant with

excellent computer skills and in-depth knowledge of relevant software.

MS Office suite (Excel, Word, PowerPoint) along with Google Suite, email and internet research.

High School diploma required; college education preferred.

May be subject to background check and random drug testing.