Executive Administrative Assistant to CEO (Onsite)

The Aviary Recovery Center; Missouri; On-site; USD 42,000 - 64,000; Full time

Job summary

The Aviary Recovery Center in Kirkwood, Missouri, is seeking an Administrative Assistant to support the CEO and management team with day-to-day operations, research, reports, and scheduling. This onsite role involves coordinating meetings, handling correspondence, and ensuring efficient office workflows.

You will create spreadsheets, manage databases, maintain files and minutes, answer phones, welcome visitors, and coordinate travel and expense reports.

Qualifications

• Three+ years of experience supporting executives.
• Experience supporting executives in a professional setting.
• Strong organizational and communication skills.
• Ability to handle confidential information.
• Proficient with Microsoft Office and office equipment.

Responsibilities

• Supports managers and employees through a variety of tasks related to organization and communication.
• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
• Answers telephones and takes messages or transfers calls.
• Arranges travel plans, itineraries, and agendas. Completes expense reports.
• Composes and prepares correspondence.
• Coordinates data for reports.
• Sets up and maintains files and meeting minutes.
• Manages calendar of appointments and staff meetings.
• Welcomes visitors and provides facility tours as needed.
• May supervise the work of others or cover the reception desk.
• May coordinate administrative programs and office activities.
• May be responsible for credentialing and contract files.

Skills

Executive support experience

Multitasking

Organizational skills

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Associates degree preferred

Tools

Microsoft Office Suite

Telephone systems

Office equipment

Job description

The Aviary Recovery Center in Kirkwood, Missouri, is seeking an Administrative Assistant to support the CEO and management team with day-to-day operations, research, reports, and scheduling. This onsite role involves coordinating meetings, handling correspondence, and ensuring efficient office workflows.

You will create spreadsheets, manage databases, maintain files and minutes, answer phones, welcome visitors, and coordinate travel and expense reports.