Onsite Executive Administrative Assistant to CEO

Summit BHC; Kirkwood, Northern (MO, KY); Hybrid; USD 42,000 - 66,000; Full time

Job summary

The Aviary Recovery Center is seeking an Administrative Assistant to provide comprehensive support to the CEO and management team onsite in Kirkwood, MO. Responsibilities include minute-taking, calendar management, travel planning, and preparing reports and correspondence.

The ideal candidate has 3+ years of executive support experience, preferably in a medical setting, with strong Microsoft Office skills, confidentiality, and excellent communication abilities.

Qualifications

• High school diploma or equivalent required; Associates degree preferred.
• Three+ years of experience supporting Executives, preferably in a medical facility.
• Ability to multitask, prioritize deadlines, work well in a team and independently; strong organizational skills.

Responsibilities

• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents.
• Answers telephones and takes messages or transfers calls.
• Arranges travel plans, itineraries, and agendas; completes expense reports.
• Composes and prepares correspondence.
• Maintains files and meeting minutes; coordinates data for reports.
• Manages CEO calendar and schedules appointments; coordinates staff meetings.
• Welcomes visitors and provides facility tours as needed.
• May supervise others and cover reception desk when required.

Skills

Communication skills

Multitasking

Organizational skills

Confidentiality

Calendar management

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Job description

The Aviary Recovery Center is seeking an Administrative Assistant to provide comprehensive support to the CEO and management team onsite in Kirkwood, MO. Responsibilities include minute-taking, calendar management, travel planning, and preparing reports and correspondence.

The ideal candidate has 3+ years of executive support experience, preferably in a medical setting, with strong Microsoft Office skills, confidentiality, and excellent communication abilities.