Executive Assistant to the CEO | Travel & Calendar Lead

AvantStay, Inc.; Miami (FL); Hybrid; USD 70,000 - 120,000; Full time

Job summary

AvantStay is seeking a highly organized Executive Assistant to provide personalized administrative and ad hoc support for the CEO and Founder. You will manage scheduling, travel, and information flow, while handling confidential tasks and acting as a positive ambassador across executives and external stakeholders.

The role requires a Bachelor’s degree and 5+ years of experience supporting senior leaders, preferably in a startup environment.

Qualifications

• Bachelor’s degree required.
• 5+ years of senior/C-level executive support, startup experience preferred.
• Highly organized with multi-priority management in fast-paced environments.
• Strong written and verbal communication; capable of drafting messages.
• Discretion handling sensitive information; professional with executives.

Responsibilities

• Manage day-to-day scheduling and meeting logistics for the CEO.
• Coordinate staff meetings and offsite events.
• Coordinate travel itineraries for the CEO domestically and abroad.
• Attend meetings and share notes with stakeholders; track action items.
• Anticipate CEO needs and proactively identify solutions.
• Prepare meeting materials with agendas, attendees, and goals.
• Handle confidential documents and meetings with discretion.
• Represent the CEO with AvantStay executives, investors, and partners.
• Schedule personal appointments and manage personal tasks.
• Take on other duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Stakeholder management

Education

Bachelor’s Degree

Job description

AvantStay is seeking a highly organized Executive Assistant to provide personalized administrative and ad hoc support for the CEO and Founder. You will manage scheduling, travel, and information flow, while handling confidential tasks and acting as a positive ambassador across executives and external stakeholders.

The role requires a Bachelor’s degree and 5+ years of experience supporting senior leaders, preferably in a startup environment.