Administrative Assistant - Recovery

The Aviary Recovery Center; Missouri; On-site; USD 42,000 - 64,000; Full time

Job summary

The Aviary Recovery Center in Kirkwood, Missouri, is seeking an Administrative Assistant to support the CEO and management team with day-to-day operations, research, reports, and scheduling. This onsite role involves coordinating meetings, handling correspondence, and ensuring efficient office workflows.

You will create spreadsheets, manage databases, maintain files and minutes, answer phones, welcome visitors, and coordinate travel and expense reports.

Qualifications

• Three+ years of experience supporting executives.
• Experience supporting executives in a professional setting.
• Strong organizational and communication skills.
• Ability to handle confidential information.
• Proficient with Microsoft Office and office equipment.

Responsibilities

• Supports managers and employees through a variety of tasks related to organization and communication.
• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
• Answers telephones and takes messages or transfers calls.
• Arranges travel plans, itineraries, and agendas. Completes expense reports.
• Composes and prepares correspondence.
• Coordinates data for reports.
• Sets up and maintains files and meeting minutes.
• Manages calendar of appointments and staff meetings.
• Welcomes visitors and provides facility tours as needed.
• May supervise the work of others or cover the reception desk.
• May coordinate administrative programs and office activities.
• May be responsible for credentialing and contract files.

Skills

Executive support experience

Multitasking

Organizational skills

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Associates degree preferred

Tools

Microsoft Office Suite

Telephone systems

Office equipment

Job description

Administrative Assistant - Recovery | The Aviary Recovery Center | Kirkwood, Missouri

About the Job:

PURPOSE STATEMENT: The Administrative Assistant provides administrative support to CEO or management team to ensure efficient operation of the facility by conducting research, preparing reports, handling information requests and performing clerical functions such as filing, preparing correspondence, answering phone calls, receiving visitors, arranging conference calls, ordering supplies and other program materials, and scheduling meetings.

Schedule: Mon-Thurs 8a-6p

Roles and Responsibilities:

ESSENTIAL FUNCTIONS:

• Supports managers and employees through a variety of tasks related to organization and communication.
• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
• Answers telephones and takes messages or transfers calls.
• Arranges travel plans, itineraries, and agendas. Completes expense reports;
• Composes and prepares correspondence.
• Coordinates collection of data required for various reports.
• Sets up and maintains files and meeting minutes.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Manages an active calendar of appointments, schedules appointments, and arranges staff meetings
• Welcomes visitors and provides facility tours as needed.
• May supervise the work of others. May cover the reception desk when required.
• May manage and coordinate administrative programs and office activities.
• May be responsible for accurate and timely physician and other provider credentialing. Maintains contract files.

Education/Experience/Skill Requirements:

• High school diploma or equivalent required. Associates degree preferred.
• Three or more years of experience supporting Executives required, preferably in a medical facility environment.
• Must possess the ability to multitask, prioritize deadlines, works well in both a team environment and independently and have good organizational skills.
• Excellent communications and interpersonal skills required.
• Skills with Microsoft Office products, telephone systems, office equipment
• Ability to use good judgment and to maintain confidentiality of information.

Licenses/Designations/Certifications:

Not applicable.

Work Location:

This position is onsite and is not a remote position.

Supervisory Requirements:

This position is an Individual Contributor.

Why The Aviary Recovery Center?

The Aviary Recovery Center offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications. The Aviary Recovery Center is an EOE.

Veterans and military spouses are highly encouraged to apply. Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.