Administrative Assistant - Recovery

Summit BHC Saint Louis, LLC; United States; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits

Competitive salary

Job summary

The Aviary Recovery Center is seeking an Administrative Assistant to support the CEO and management team. The role covers calendar management, scheduling meetings, preparing correspondence, and handling confidential information with discretion.

Responsibilities include creating spreadsheets, maintaining databases, preparing presentations and reports, answering calls, arranging travel, and managing supplier and credentialing records as needed.

Qualifications

• Proven ability to multitask, prioritize deadlines, work in team or independently
• Excellent communications and interpersonal skills required
• Experience supporting Executives in a medical facility environment preferred

Responsibilities

• Supports managers and employees through organization and communication
• Attends meetings and takes accurate minutes
• Creates spreadsheets, manages databases and prepares presentations, reports and documents
• Answers phones and transfers calls
• Arranges travel plans and agendas
• Completes expense reports and prepares correspondence
• Coordinates data collection for various reports
• Maintains files and meeting minutes
• Manages confidential information with appropriate discretion
• Maintains calendar and schedules staff meetings
• Welcomes visitors and provides facility tours
• May supervise others and cover reception as needed
• May coordinate administrative programs and office activities
• Credentialing responsibilities for physicians and providers may apply
• Maintains contract files

Skills

Multitasking

Organizational skills

Communication

Confidentiality

Microsoft Office

Telephone systems

Education

High school diploma or equivalent

Associates degree

Tools

Microsoft Office

Job description

Administrative Assistant - Recovery | The Aviary Recovery Center | Kirkwood, Missouri

About the Job

PURPOSE STATEMENT: The Administrative Assistant provides administrative support to CEO or management team to ensure efficient operation of the facility by conducting research, preparing reports, handling information requests and performing clerical functions such as filing, preparing correspondence, answering phone calls, receiving visitors, arranging conference calls, ordering supplies and other program materials, and scheduling meetings. Schedule: Mon-Thurs 8a-6p

Roles and Responsibilities

ESSENTIAL FUNCTIONS

• Supports managers and employees through a variety of tasks related to organization and communication.
• Attends meetings and takes accurate minutes.
• Creates spreadsheets, manages databases and prepares presentations, reports and documents as needed.
• Answers telephones and takes messages or transfers calls.
• Arranges travel plans, itineraries, and agendas.
• Completes expense reports; Composes and prepares correspondence.
• Coordinates collection of data required for various reports.
• Sets up and maintains files and meeting minutes.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
• Determines appropriate course of action, referral, or response.
• Manages an active calendar of appointments, schedules appointments, and arranges staff meetings
• Welcomes visitors and provides facility tours as needed.
• May supervise the work of others.
• May cover the reception desk when required.
• May manage and coordinate administrative programs and office activities.
• May be responsible for accurate and timely physician and other provider credentialing.
• Maintains contract files.

Education/Experience/Skill Requirements

• High school diploma or equivalent required.
• Associates degree preferred.
• Three or more years of experience supporting Executives required, preferably in a medical facility environment.
• Must possess the ability to multitask, prioritize deadlines, works well in both a team environment and independently and have good organizational skills.
• Excellent communications and interpersonal skills required.
• Skills with Microsoft Office products, telephone systems, office equipment Ability to use good judgment and to maintain confidentiality of information.

LICENSES/DESIGNATIONS/CERTIFICATIONS

Not applicable.

WORK LOCATION

This position is onsite and is not a remote position.

SUPERVISORY REQUIREMENTS

This position is an Individual Contributor.

Why The Aviary Recovery Center?

The Aviary Recovery Center offers a comprehensive benefit plan and a competitive salary commensurate with experience and qualifications.

The Aviary Recovery Center is an EOE.

Summit BHC is dedicated to serving Veterans with specialized programming at our treatment centers across the country. We recognize and value the unique strengths of the military community in supporting our mission to serve those who have served.