Executive Administrative Assistant - Scheduling & Travel

Great River Health; West Burlington (IA); On-site; USD 20,000 - 28,000; Full time

Benefits offered by this job

Health, Dental and Vision plans

Health Savings/Flexible Spending

Paid time off (PTO)

Education Assistance Program

Employee Assistance Program

Employee Referral Bonus Program

Paid Parental Leave

Job summary

Great River Health is seeking an Administrative Assistant to provide comprehensive administrative support across departments. You will manage schedules, coordinate meetings, prepare reports, handle communications, and oversee travel arrangements in a fast-paced environment.

Key responsibilities include drafting correspondence, organizing records, arranging travel, and supporting leaders with presentations and internal communications while maintaining confidentiality and professionalism.

Qualifications

• H.S. Diploma or GED required.
• 1–3 years of administrative support experience.
• Familiar with scheduling systems (Outlook) and office software.
• Ability to handle confidential information.
• Strong organizational, verbal and written communication skills.
• Proactive, detail‑oriented with multi-tasking ability.

Responsibilities

• Provide administrative support to department leadership by drafting correspondence, preparing reports, managing documents, and coordinating communications.
• Manage schedules, arrange meetings, and coordinate meeting logistics, including agendas, room bookings, and action-item follow‑ups.
• Organize and maintain departmental records and files (physical and digital).
• Arrange travel logistics for leaders and staff, including accommodations and transportation; process expense reports.
• Support leaders with presentations, reports, and internal communications while maintaining confidentiality.

Skills

Administrative support

Organizational skills

Communication skills

Travel arrangements

Confidentiality

Multi-tasking

Education

H.S. Diploma or GED

Tools

Outlook calendar

Microsoft Office

SharePoint

Teams

Job description

Great River Health is seeking an Administrative Assistant to provide comprehensive administrative support across departments. You will manage schedules, coordinate meetings, prepare reports, handle communications, and oversee travel arrangements in a fast-paced environment.

Key responsibilities include drafting correspondence, organizing records, arranging travel, and supporting leaders with presentations and internal communications while maintaining confidentiality and professionalism.