Executive Admin Team Lead: Scheduling, Travel & Ops

Bryan College Of Health Sciences; Lincoln (NE); On-site; USD 45,000 - 65,000; Full time

Job summary

Bryan Health seeks an Executive Administration Supervisor to lead the Executive Assistant and Reception team, overseeing daily workflow, scheduling, travel, and front office operations. The role ensures seamless scheduling, communications, meeting and travel coordination, document preparation, data/report processing, and front office operations, with the supervisor directly guiding and coaching staff.

The ideal candidate anticipates executive needs, manages complex calendars, exercises sound

Qualifications

• High school graduate with two years of college or business school in a related field.
• Four years of administrative/secretarial experience.
• Two years of supervisory experience leading staff.
• Intermediate proficiency with Microsoft Office and related office technology.

Responsibilities

• Oversee daily workflow, staffing, and service delivery for the executive office.
• Supervise Executive Assistants and Reception staff; assign work and coach.
• Coordinate calendars, meetings, travel, and board packet logistics.
• Prepare records, minutes, and reports; maintain filing systems.
• Develop PowerPoint and presentation materials as needed.
• Maintain confidentiality and professional office environment.

Skills

Office practices

IT skills

MS Office 365

PowerPoint

Communication skills

Initiative

Minute taking

Confidentiality

Time management

Relationship building

Recordkeeping

Flexibility

Process mapping

Punctuality

Education

High school diploma + 2 years college

Job description

Bryan Health seeks an Executive Administration Supervisor to lead the Executive Assistant and Reception team, overseeing daily workflow, scheduling, travel, and front office operations. The role ensures seamless scheduling, communications, meeting and travel coordination, document preparation, data/report processing, and front office operations, with the supervisor directly guiding and coaching staff.

The ideal candidate anticipates executive needs, manages complex calendars, exercises sound