Administrative Assistant: Scheduling, Travel & Reports

Great River Health Systems; West Burlington (IA); On-site; USD 20,000 - 28,000; Full time

Benefits offered by this job

Competitive base pay

Health, Dental and Vision plans

Retirement programs

Paid time off (PTO)

Education Assistance Program

Job summary

Great River Health Systems in West Burlington, IA is seeking an Administrative Assistant to provide critical administrative support across departments. You will manage schedules, coordinate meetings, prepare reports, handle communications, and arrange travel while ensuring confidentiality and professionalism.

The role requires 1–3 years of experience, strong organization, and proficiency with Microsoft Office and Outlook.

Qualifications

• HS Diploma or GED required.
• 1–3 years administrative support experience.
• Experience supporting leaders or teams.

Responsibilities

• Provide administrative support to department leadership by drafting correspondence, preparing reports, managing documents, and coordinating communications.
• Manage schedules, arrange meetings, and coordinate meeting logistics, including preparing agendas, booking rooms, and following up on action items.
• Ensure that the department leadership and staff's time is optimized through effective scheduling.
• Organize and maintain departmental records and files (physical and digital), ensuring proper documentation and easy retrieval of important information for the team.
• Arrange travel logistics for leaders and staff, including accommodations and transportation. Process and track expense reports, ensuring timely submission and adherence to budget guidelines.
• Serve as the point of contact for internal and external communication, responding to inquiries, drafting email responses, and ensuring messages are conveyed efficiently. Provide support in drafting presentations, reports, and internal communications.

Skills

Organizational skills

Communication skills

Problem solving

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Outlook Calendar

SharePoint

Teams

Job description

Great River Health Systems in West Burlington, IA is seeking an Administrative Assistant to provide critical administrative support across departments. You will manage schedules, coordinate meetings, prepare reports, handle communications, and arrange travel while ensuring confidentiality and professionalism.

The role requires 1–3 years of experience, strong organization, and proficiency with Microsoft Office and Outlook.