Executive Administrative Assistant – Scheduling & Travel

CommunityCare, Inc.; Tulsa (OK); Vor Ort; USD 42.000 - 65.000; Vollzeit

Zusammenfassung

CommunityCare, Inc. is seeking an experienced Executive Assistant to support its top executives in Tulsa, OK. The role centers on scheduling, travel arrangements, meeting prep, and confidential correspondence, ensuring smooth day-to-day operations.

You will prepare minutes, reports, and presentations using Word and graphics tools, while maintaining strict confidentiality and professional communication with all stakeholders.

Qualifikationen

• Proficiency with personal computers and Microsoft Office, especially Word, and scheduling software.
• Excellent oral and written communication skills with ability to take accurate meeting minutes.
• Ability to work discreetly with confidential information and maintain professional relationships.
• Health Care Sanctions and Department of Insurance background checks completed successfully.

Aufgaben

• Schedules, coordinates and organizes meetings for Executive Level Officers.
• Transcribes and prepares correspondence, reports, minutes and presentations.
• Maintains confidential information and reports for management review.
• Receives and screens calls; coordinates travel arrangements for personnel.
• Maintains department office supplies and supports various committees.

Kenntnisse

Microsoft Office

Word

Scheduling

Oral & written communication

Discretion/Confidentiality

Ausbildung

High School diploma

College degree or experience preferred

Tools

Scheduling software

Graphics software

Jobbeschreibung

CommunityCare, Inc. is seeking an experienced Executive Assistant to support its top executives in Tulsa, OK. The role centers on scheduling, travel arrangements, meeting prep, and confidential correspondence, ensuring smooth day-to-day operations.

You will prepare minutes, reports, and presentations using Word and graphics tools, while maintaining strict confidentiality and professional communication with all stakeholders.