Administrative Assistant: Executive Support & Scheduling

Southeast Iowa Regional Medical Center; West Burlington (IA); On-site; USD 20,000 - 28,000; Full time

Benefits offered by this job

Competitive base pay

Matching retirement programs

Health, Dental and Vision plans

Health Savings and Flexible Spending

Employee discounts

Long-Term Disability, Life, and AD&D

PTO

Education Assistance Program

Employee Assistance Program

Employee Referral Bonus Program

Discounted cafeteria meals

Paid Parental Leave

Employee Service Recognition program

Voluntary plans including: Life, AD&D,

Job summary

Southeast Iowa Regional Medical Center is seeking an Administrative Assistant to provide essential support to department leadership in a fast-paced environment. You will manage calendars, coordinate meetings, prepare reports, handle communications, and arrange travel while maintaining confidentiality and professionalism.

The role emphasizes strong organizational skills, multi-tasking, and effective collaboration with internal and external stakeholders to ensure smooth operations.

Qualifications

• H.S. Diploma or GED required.
• 1–3 years in administrative support roles supporting leaders or teams.
• Knowledge of office administration practices and business operations.
• Familiarity with scheduling systems (Outlook) and office software.
• Understanding of travel and expense reporting systems.
• Strong organizational and communication skills.
• Ability to handle confidential information with discretion.
• Proactive problem-solving and relationship-building across departments.
• Proficiency in Microsoft Office and collaboration tools like SharePoint, Teams.

Responsibilities

• Provide administrative support to department leadership by drafting correspondence, preparing reports, managing documents, and coordinating communications.
• Manage schedules, arrange meetings, and coordinate meeting logistics, including preparing agendas, booking rooms, and following up on action items.
• Organize and maintain departmental records and files (physical and digital).
• Arrange travel logistics for leaders and staff, including accommodations and transportation; process and track expense reports.
• Serve as the point of contact for internal and external communication, drafting emails and supporting presentations.

Skills

Administrative support

Scheduling

Communication

Microsoft Office

Travel coordination

Confidentiality

Education

H.S. Diploma or GED

Tools

SharePoint

Teams

Microsoft Office

Job description

Southeast Iowa Regional Medical Center is seeking an Administrative Assistant to provide essential support to department leadership in a fast-paced environment. You will manage calendars, coordinate meetings, prepare reports, handle communications, and arrange travel while maintaining confidentiality and professionalism.

The role emphasizes strong organizational skills, multi-tasking, and effective collaboration with internal and external stakeholders to ensure smooth operations.