Administrative Assistant - 40 Hours per Week - Clinical Education

Southeast Iowa Regional Medical Center; West Burlington (IA); On-site; USD 20,000 - 28,000; Full time

Benefits offered by this job

Competitive base pay

Matching retirement programs

Health, Dental and Vision plans

Health Savings and Flexible Spending

Employee discounts

Long-Term Disability, Life, and AD&D

PTO

Education Assistance Program

Employee Assistance Program

Employee Referral Bonus Program

Discounted cafeteria meals

Paid Parental Leave

Employee Service Recognition program

Voluntary plans including: Life, AD&D,

Job summary

Southeast Iowa Regional Medical Center is seeking an Administrative Assistant to provide essential support to department leadership in a fast-paced environment. You will manage calendars, coordinate meetings, prepare reports, handle communications, and arrange travel while maintaining confidentiality and professionalism.

The role emphasizes strong organizational skills, multi-tasking, and effective collaboration with internal and external stakeholders to ensure smooth operations.

Qualifications

• H.S. Diploma or GED required.
• 1–3 years in administrative support roles supporting leaders or teams.
• Knowledge of office administration practices and business operations.
• Familiarity with scheduling systems (Outlook) and office software.
• Understanding of travel and expense reporting systems.
• Strong organizational and communication skills.
• Ability to handle confidential information with discretion.
• Proactive problem-solving and relationship-building across departments.
• Proficiency in Microsoft Office and collaboration tools like SharePoint, Teams.

Responsibilities

• Provide administrative support to department leadership by drafting correspondence, preparing reports, managing documents, and coordinating communications.
• Manage schedules, arrange meetings, and coordinate meeting logistics, including preparing agendas, booking rooms, and following up on action items.
• Organize and maintain departmental records and files (physical and digital).
• Arrange travel logistics for leaders and staff, including accommodations and transportation; process and track expense reports.
• Serve as the point of contact for internal and external communication, drafting emails and supporting presentations.

Skills

Administrative support

Scheduling

Communication

Microsoft Office

Travel coordination

Confidentiality

Education

H.S. Diploma or GED

Tools

SharePoint

Teams

Microsoft Office

Job description

Minimum Hiring Wage: From $17.17 per hour

Job Details:

Scheduled Hours: 7:00am - 3:30pm | Monday - Friday

Job Description:

A Brief Overview

The Administrative Assistant provides administrative support to departments, ensuring efficient daily operations. Key responsibilities include managing schedules, coordinating meetings, preparing reports, handling communications, and overseeing travel arrangements. The role requires strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment. The Administrative Assistant serves as a key point of contact for both internal and external stakeholders, ensuring clear communication and the smooth execution of projects and tasks while maintaining confidentiality and professionalism.

What you will do

• Provide administrative support to department leadership by drafting correspondence, preparing reports, managing documents, and coordinating communications.
• Manage schedules, arrange meetings, and coordinate meeting logistics, including preparing agendas, booking rooms, and following up on action items. Ensure that the department leadership and staff's time is optimized through effective scheduling.
• Organize and maintain departmental records and files (physical and digital), ensuring proper documentation and easy retrieval of important information for the team.
• Arrange travel logistics for leaders and staff, including accommodations and transportation. Process and track expense reports, ensuring timely submission and adherence to budget guidelines.
• Serve as the point of contact for internal and external communication, responding to inquiries, drafting email responses, and ensuring messages are conveyed efficiently. Provide support in drafting presentations, reports, and internal communications.

Qualifications

• H.S. Diploma or General Education Degree (GED) Required
• 1-3 years Experience in administrative support roles, particularly providing assistance to leaders or teams. Experience should include tasks such as managing schedules, preparing reports, and coordinating meetings. Required
• Knowledge of office administration practices and business operations, especially in supporting leaders or teams.
• Strong familiarity with scheduling systems (e.g., Outlook calendar) and office management software.
• Understanding of travel and expense reporting systems and budgeting basics for managing departmental travel logistics.
• Strong organizational skills to manage executive calendars, coordinate meetings, and handle travel arrangements efficiently.
• Strong verbal and written communication skills for drafting professional correspondence, reports, and presentations.
• Problem-solving skills to anticipate the needs of leaders, resolve scheduling conflicts, and manage administrative challenges.
• Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with collaborative tools (SharePoint, Teams, etc.).
• Ability to multi-task and prioritize tasks effectively in a dynamic and demanding environment.
• Ability to handle confidential information and work with discretion when supporting leaders.
• Ability to think proactively, anticipate executive needs, and take initiative in managing tasks.
• Strong ability to build relationships and collaborate with multiple stakeholders across departments.

Benefits

• Competitive base pay
• Matching retirement programs
• Health, Dental and Vision plans
• Health Savings and Flexible Spending Accounts
• Employee discounts including car rental, cell-phone plans
• Employer-paid, Long-Term Disability, Life, and AD&D
• Paid time off (PTO)
• Education Assistance Program
• Employee Assistance Program
• Employee Referral Bonus Program
• Discounted cafeteria meals
• Paid Parental Leave
• Employee Service Recognition program
• Voluntary plans including: Life, AD&D, Short-Term Disability, Critical Illness, Accident, Insurance, and Hospital Indemnity

Great River Health and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.