Executive Administrative Assistant / Remote / Entry Level

Jobsultant Solutions; Memphis (TN); Remote; Full time

Benefits offered by this job

Competitive profit-sharing bonus

Paid Time Off

Subsidized gym memberships

Medical, dental, vision insurance

International health insurance reimbursement

Device upgrade reimbursement

Career development plans

Job summary

A leading remote solutions provider is looking for an Executive Administrative Assistant to join their team. This entry-level position offers opportunities for growth and requires excellent communication skills, innovative thinking, and a reliable remote work setup. You will handle bookkeeping, assist with client interactions, organize events, and ensure smooth operations in a remote environment. Ideal for candidates pursuing a challenging role in a supportive company culture.

Qualifications

• Experience in financial record-keeping preferred.
• Availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
• Reliable home office environment with necessary equipment.

Responsibilities

• Answer phones and direct calls.
• Complete entry-level bookkeeping tasks.
• Resolve billing issues with clients.
• Organize new client contracts and invoices.
• Contribute to internal database maintenance.
• Organize company events and competitions.

Skills

Willingness to learn

Excellent verbal and written communication

High level of discretion

Innovative thinking

Experience in bookkeeping

Experience with Google Sheets

Reliability and remote work setup

Tools

Quickbooks Online

G Suite

Excel

Job description

Executive Administrative Assistant / Remote / Entry Level

Job Openings Executive Administrative Assistant / Remote / Entry Level

About the job Executive Administrative Assistant / Remote / Entry Level

We are devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers:

• The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month!
• A highly competitive Paid Time Off plan, promoting quality work-life balance.
• Subsidized gym memberships to help team members feel their best.
• Medical, dental, vision, and life insurance packages for all US-based team members.
• International Health Insurance Reimbursement Program for all international team members.
• Device upgrade and learning reimbursement programs.
• Motivating career development plans with clearly defined goals and rewards.
• Additional job-specific incentives and bonuses.

Plus, 100% of our team works remotely with the support of time tracking software. Our company culture specializes in supporting remote team members, and weve been doing so for more than a decade. CT welcomes your application, wherever in the world it's coming from!

YOUR DUTIES AND TASKS:

• Answer phones and direct calls.
• Complete entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolve billing issues with clients and internal team members.
• Provide account access, usage reports, data analysis, and other ad hoc requests for team members.
• Support quality assurance checks of various internal and client facing reporting.
• Organize new client contracts, create invoices, and process client payments.
• Contribute to internal database maintenance, upkeep and data entry.
• Research, order, & distribute company-wide gifts (2-3 times per year).
• Organize company events, competitions, and special projects throughout the year.
• Facilitate company holiday, time off, and schedule variation calendars.

DUTIES AND TASKS IF BASED IN LA:

• Mail pickup at Downtown LA office twice per week
• Scan and organize mail digitally
• Collect and re-distribute company office equipment from staff in region (as needed)
• Valid drivers license and reliable transportation in Los Angeles is required

YOU SHOULD HAVE:

• Willingness to learn, grow, and collaborate with the team and company as a whole
• Excellent verbal and written communication skills
• A high level of discretion, ethics, and trustworthiness
• Innovative thinking and willingness to challenge existing methods where improvement is possible
• Experience in bookkeeping / financial record keeping (preferred)
• Experience with Google Sheets or Excel, Quickbooks Online, and G Suite (preferred)
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST
• Reliable space to work remotely - fast computer, quality internet, camera, microphone, speakers

This is a position with a high opportunity for the right candidate to grow! Our successful office assistants have seen fast growth and promotion, both within the Accounting team and to other teams.

Equal Opportunities
Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable
PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.