Executive Administrative Assistant - Onsite in Downtown KC

Americo

Kansas City (MO)

Hybride

USD 42 000 - 64 000

Plein temps

Il y a 17 heures

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Avantages offerts par ce poste

Competitive pay and robust bonus

Paid training program

Paid time off: 3 weeks + 11 holidays

Maternity and parental leave

STD & LTD

Health, dental, vision benefits (PPO/H

HSAs and FSAs

Life insurance

Disability coverage

Employee assistance program (EAP)

401(k) with company match

Tuition reimbursement

Résumé du poste

Americo Life, Inc. is seeking a full-time Administrative Assistant to support a senior leader in our Operations department at the Downtown Kansas City, MO office. Responsibilities include calendar management, meeting coordination, travel planning, and creating professional communications.

The ideal candidate is highly organized, proactive, and capable of handling multiple priorities with discretion. On-site Monday–Friday 8:00 AM–5:00 PM with a focus on internal systems and stakeholder

Qualifications

5+ years of experience in an administrative support role.
Ability to work autonomously.
Strong organization, prioritization, multitasking, and time-management skills.
Dependable, punctual, proactive, professional, and focused.
High degree of confidentiality and discretion.
Strong proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Ability to learn internal systems and use technology to improve efficiency with AI tools.
Able to interact professionally with a variety of stakeholders.
Experience supporting senior leaders or executive-level stakeholders.
Positive energy and a can-do attitude.

Responsabilités

Proactively manage and coordinate the leader’s calendar, schedule, and meetings to maximize efficiency and productivity.
Serve as the primary point of contact for incoming calls, inquiries, and requests, prioritizing communications and responding appropriately.
Coordinate meetings, conference calls, and departmental events, including scheduling, logistics, agendas, and supporting materials.
Arrange and manage business travel, including flights, accommodations, itineraries, and any necessary last-minute adjustments as needed.
Prepare, edit, and distribute professional correspondence, reports, presentations, and other communications for internal and external stakeholders.
Create and maintain spreadsheets, documents, presentations, and other administrative materials to support departmental initiatives.
Organize and maintain departmental records, files, and documentation to ensure accuracy, accessibility, and efficiency.
Independently plan and coordinate departmental events, meetings, and team lunches.
Manage the expense reporting process for leader and direct reports, including collecting and organizing receipts, preparing and submitting expense reports, monitoring approval workflows, and ensuring timely reimbursement in compliance with company policies and procedures.
Assist with special projects, purchasing activities, and provide general administrative support as needed.