Senior Administrative Assistant

Americo Financial Life and Annuity; Kansas City (MO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Company holidays

Parental/maternity leave

Health insurance

401(k) with company match

Tuition reimbursement

Job summary

Americo is hiring a Senior Administrative Assistant to join our Downtown Kansas City team. This full-time, on-site role supports two organizational leaders, manages calendars, coordinates meetings, and handles travel arrangements.

The ideal candidate has 5+ years of administrative experience, excellent written and verbal communication, strong organization, and proficiency in Microsoft Office. A Bachelor's degree is preferred.

Qualifications

• Five or more years of experience in an administrative support role.
• Excellent written and verbal communication skills with a professional demeanor.
• Strong organizational and multitasking abilities, with the ability to prioritize and adapt to changing needs.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Proactively manage and optimize executives' daily schedules, calendars, and meetings to support productivity.
• Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding appropriately.
• Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials.
• Oversee travel arrangements, including booking flights and accommodations, preparing itineraries, and managing last-minute changes.
• Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders.
• Maintain spreadsheets, documents, and PowerPoint presentations to support marketing initiatives.
• Organize and manage department files and records for easy access and efficiency.
• Assist with special projects, purchasing, and other administrative support as needed.

Skills

Communication

Organization

Multitasking

Discretion

Problem-solving

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Americo is hiring an Senior Administrative Assistant to join our expanding team! This full time position is Monday - Friday 8:00 AM - 5:00 PM and is 100% on-site at our Downtown Kansas City office location.

Overview

We are seeking a highly organized and proactive Sr Administrative Assistant to provide dedicated support to two organizational leaders. In this critical role, you will serve as a trusted partner by anticipating needs, managing priorities, and ensuring seamless day-to-day operations. The ideal candidate will demonstrate exceptional attention to detail, strong problem-solving skills, sound judgment, and the ability to communicate effectively with colleagues at all levels, as well as external vendors and partners. Success in this role requires adaptability, discretion, and the ability to balance multiple priorities in a fast-paced environment.

Key Responsibilities

• Proactively manage and optimize executives' daily schedules, calendars, and meetings to support productivity.
• Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding appropriately.
• Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials.
• Oversee travel arrangements, including booking flights and accommodations, preparing itineraries, and managing last-minute changes.
• Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders.
• Maintain spreadsheets, documents, and PowerPoint presentations to support marketing initiatives.
• Organize and manage department files and records for easy access and efficiency.
• Assist with special projects, purchasing, and other administrative support as needed.

Required Qualifications

• Five or more years of experience in an administrative support role.
• Excellent written and verbal communication skills with a professional and polished demeanor.
• Strong organizational and multitasking abilities, with the ability to prioritize and adapt to changing needs.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• A high level of discretion and confidentiality when handling sensitive information.
• Ability to work under pressure and meet tight deadlines in a fast-paced environment.
• A proactive, problem-solving mindset with the ability to anticipate needs and take initiative.

Preferred Qualifications

• Bachelor's degree from an accredited four-year college or university.

About Us

Americo: We’re in this for life!

The roots of the Americo family of companies date back more than 100 years. Americo is a life insurance and annuity company providing innovative products to our customers. At Americo, it’s the people who make things work, so we hope you join us!

What You’ll Love About Working at Americo:

Compensation

Our competitive pay and robust bonus program, offered to all associates, will make you feel valued.

Learning and development

We prepare you for success with a comprehensive, paid training program. Additionally, our Talent Development team creates various development opportunities for associates at every stage of their careers.

Work-life balance

We value work-life balance with our generous paid time off; you begin accruing hours every month, and they increase with tenure. All new hires earn over three weeks of paid time off annually, plus 11 paid company holidays! We also support new parents with a maternity and parental leave program, along with paid STD and LTD.

Health and well-being

We are committed to your health and are pleased to offer flexible benefits designed to support you and your family, with high quality coverage and meaningful company contributions.

Benefits include PPO and HDHP medical plan options with HSA and FSA eligibility, along with dental and vision coverage. Additionally, we provide company paid life insurance, disability coverage, a confidential EAP, a wellness program, comprehensive health resources, corporate fitness discounts, and a 401(k) plan with employer matching.

Future planning

Americo offers a 401(k) with a company match. We also have tuition reimbursement programs to further your education.

Giving back

We support several local organizations, such as Ronald McDonald House, Hope Lodge, the American Red Cross, Harvesters, and many more. Our associates volunteer their time and donate money alongside the company to make a difference in our community.

The fun stuff

Americo participates in the Kansas City Corporate Challenge, a great way to connect with coworkers. Additionally, we host events like a Royals Party at the K, a legendary Holiday Party, and in-office events with local vendors to allow associates to step away from work and enjoy each other’s company.

Bustling environment

Our newly renovated offices are conveniently located in downtown Kansas City, within walking distance of your favorite restaurants and attractions. Plus, you’ll receive complimentary paid parking near our Americo offices – downtown parking is a premium, but we’ve got you covered.