Executive Administrative Partner: Schedule, Travel & Meetings

Americo Financial Life and Annuity; Kansas City (MO); On-site; USD 45,000 - 55,000; Full time

Job summary

A leading financial services company in Kansas City is looking for a highly organized and proactive Administrative Assistant. The successful candidate will manage schedules, coordinate meetings, and handle sensitive information with discretion. Strong communication and multitasking skills are essential, along with 5+ years of relevant experience. This role is 100% on-site, offering an opportunity to thrive in a fast-paced environment while enabling executive and team success.

Qualifications

• 5+ years of experience in an administrative support role.
• Excellent communication skills – both written and verbal.
• Strong organizational and multitasking abilities.
• High level of discretion and confidentiality.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Manage and optimize the department executive’s daily schedule.
• Serve as the first point of contact for incoming calls and requests.
• Coordinate and organize meetings and special events.
• Oversee all travel arrangements and booking.
• Draft and edit correspondence and reports.
• Maintain spreadsheets and documents to support initiatives.
• Organize and manage department files and records.
• Assist with special projects and provide administrative support.

Skills

Organizational skills

Communication skills

Multitasking

Problem-solving

Discretion

Tools

Microsoft Office Suite

Job description

A leading financial services company in Kansas City is looking for a highly organized and proactive Administrative Assistant. The successful candidate will manage schedules, coordinate meetings, and handle sensitive information with discretion. Strong communication and multitasking skills are essential, along with 5+ years of relevant experience. This role is 100% on-site, offering an opportunity to thrive in a fast-paced environment while enabling executive and team success.