Senior Administrative Assistant — On-Site Exec Support

Americo Financial Life and Annuity; Kansas City (MO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Paid time off

Company holidays

Parental/maternity leave

Health insurance

401(k) with company match

Tuition reimbursement

Job summary

Americo is hiring a Senior Administrative Assistant to join our Downtown Kansas City team. This full-time, on-site role supports two organizational leaders, manages calendars, coordinates meetings, and handles travel arrangements.

The ideal candidate has 5+ years of administrative experience, excellent written and verbal communication, strong organization, and proficiency in Microsoft Office. A Bachelor's degree is preferred.

Qualifications

• Five or more years of experience in an administrative support role.
• Excellent written and verbal communication skills with a professional demeanor.
• Strong organizational and multitasking abilities, with the ability to prioritize and adapt to changing needs.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Proactively manage and optimize executives' daily schedules, calendars, and meetings to support productivity.
• Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding appropriately.
• Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials.
• Oversee travel arrangements, including booking flights and accommodations, preparing itineraries, and managing last-minute changes.
• Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders.
• Maintain spreadsheets, documents, and PowerPoint presentations to support marketing initiatives.
• Organize and manage department files and records for easy access and efficiency.
• Assist with special projects, purchasing, and other administrative support as needed.

Skills

Communication

Organization

Multitasking

Discretion

Problem-solving

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Americo is hiring a Senior Administrative Assistant to join our Downtown Kansas City team. This full-time, on-site role supports two organizational leaders, manages calendars, coordinates meetings, and handles travel arrangements.

The ideal candidate has 5+ years of administrative experience, excellent written and verbal communication, strong organization, and proficiency in Microsoft Office. A Bachelor's degree is preferred.