Senior Administrative Assistant

Americo Financial Life and Annuity; Missouri; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Bonus program

Paid time off

401k with employer match

Tuition reimbursement

Job summary

Americo Financial Life and Annuity seeks a Senior Administrative Assistant to support two organizational leaders in a full-time, on-site capacity at our Downtown Kansas City office. The role requires proactive scheduling, top-notch communication, and meticulous organization to ensure seamless day-to-day operations.

Ideal candidates have five+ years of administrative experience, excellent communication skills, and proficiency with Microsoft Office.

Qualifications

• Five or more years in an administrative support role.
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Proactively manage executives' daily calendars and meetings.
• Serve as first point of contact for calls and requests.
• Coordinate meetings, conference calls and events; prepare agendas and materials.
• Oversee travel arrangements including flights and accommodations.
• Draft/edit correspondence, reports, and presentations for stakeholders.
• Maintain spreadsheets, documents and PowerPoint presentations for marketing initiatives.
• Organize department files and records for easy access.
• Assist with special projects and other administrative support as needed.

Skills

Administrative experience

Microsoft Office

Communication skills

Organizational skills

Discretion & confidentiality

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Americo is hiring an Senior Administrative Assistant to join our expanding team This full time position is Monday Friday 800 AM 500 PM and is 100 on site at our Downtown Kansas City office location Overview We are seeking a highly organized and proactive Sr Administrative Assistant to provide dedicated support to two organizational leaders In this critical role you will serve as a trusted partner by anticipating needs managing priorities and ensuring seamless day to day operations The ideal candidate will demonstrate exceptional attention to detail strong problem solving skills sound judgment and the ability to communicate effectively with colleagues at all levels as well as external vendors and partners Success in this role requires adaptability discretion and the ability to balance multiple priorities in a fast paced environment

Key Responsibilities

• Proactively manage and optimize executives daily schedules calendars and meetings to support productivity
• Serve as the first point of contact for incoming calls and requests prioritizing communications and responding appropriately
• Coordinate and organize meetings conference calls and special events including preparing agendas and materials
• Oversee travel arrangements including booking flights and accommodations preparing itineraries and managing last minute changes
• Draft and edit correspondence reports presentations and communications for internal and external stakeholders
• Maintain spreadsheets documents and PowerPoint presentations to support marketing initiatives
• Organize and manage department files and records for easy access and efficiency
• Assist with special projects purchasing and other administrative support as needed

Required Qualifications

• Five or more years of experience in an administrative support role
• Excellent written and verbal communication skills with a professional and polished demeanor
• Strong organizational and multitasking abilities with the ability to prioritize and adapt to changing needs
• Proficiency in Microsoft Office Suite including Word Excel Outlook and PowerPoint
• A high level of discretion and confidentiality when handling sensitive information
• Ability to work under pressure and meet tight deadlines in a fast paced environment
• A proactive problem solving mindset with the ability to anticipate needs and take initiative

Preferred Qualifications

• Bachelors degree from an accredited four year college or university

About Us

Americo Were in this for life The roots of the Americo family of companies date back more than 100 years Americo is a life insurance and annuity company providing innovative products to our customers At Americo its the people who make things work so we hope you join us

What Youll Love About Working at Americo

Compensation

• Our competitive pay and robust bonus program offered to all associates will make you feel valued

Learning and development

• We prepare you for success with a comprehensive paid training program Additionally our Talent Development team creates various development opportunities for associates at every stage of their careers

Work life balance

• We value work life balance with our generous paid time off; you begin accruing hours every month and they increase with tenure All new hires earn over three weeks of paid time off annually plus 11 paid company holidays We also support new parents with a maternity and parental leave program along with paid STD and LTD

Health and well being

• We are committed to your health and are pleased to offer flexible benefits designed to support you and your family with high quality coverage and meaningful company contributions Benefits include PPO and HDHP medical plan options with HSA and FSA eligibility along with dental and vision coverage Additionally we provide company paid life insurance disability coverage a confidential EAP a wellness program comprehensive health resources corporate fitness discounts and a 401k plan with employer matching

Future planning

• Americo offers a 401k with a company match We also have tuition reimbursement programs to further your education

Giving back

• We support several local organizations such as Ronald McDonald House Hope Lodge the American Red Cross Harvesters and many more Our associates volunteer their time and donate money alongside the company to make a difference in our community

The fun stuff

• Americo participates in the Kansas City Corporate Challenge a great way to connect with coworkers Additionally we host events like a Royals Party at the K a legendary Holiday Party and in office events with local vendors to allow associates to step away from work and enjoy each others company

Bustling environment

• Our newly renovated offices are conveniently located in downtown Kansas City within walking distance of your favorite restaurants and attractions Plus youll receive complimentary paid parking near our Americo offices downtown parking is a premium but weve got you covered

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