Administrative Assistant (Level III)

Creative Solutions Services, LLC; Plano (TX); Hybrid; USD 42,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Job summary

Creative Solutions Services, LLC is seeking an experienced Executive Administrative Assistant to provide high-level, confidential administrative support to multiple executives within the Global Technology BMC organization. The role requires exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will manage executive calendars, coordinate complex travel arrangements, process expenses, and prepare meeting materials while

Qualifications

• 3+ years of experience as an Administrative Assistant, Executive Assistant, or in a comparable administrative role.
• Experience supporting senior-level executives or management.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide comprehensive administrative support to multiple executives, including calendar, meeting, travel, and expense management.
• Proactively manage complex and frequently changing executive calendars, resolving scheduling conflicts and prioritizing competing demands.
• Coordinate domestic and international travel arrangements, including detailed itineraries, accommodations, transportation, and schedule changes.
• Prepare and process executive expense reports and reimbursement requests accurately and in a timely manner.
• Coordinate staff events, in-person meetings, off-sites, and other department activities.
• Prepare meeting agendas, minutes, presentations, correspondence, memoranda, and other administrative documents.
• Communicate with executives, senior management, internal teams, and external organizations to gather and provide relevant information.
• Maintain accurate records, files, and confidential documentation.

Skills

Administrative support

Executive support

Calendar management

Travel coordination

Expense reports

MS Office

Communication

Discretion

Tools

Microsoft Office Suite

Job description

Position Title

Executive Administrative Assistant

Pay Rate

$20.77/hour

Contract

12 months

Location

7105 CORPORATE DR., Plano, TX 75024

Work Arrangement

Hybrid – minimum 3 days onsite per week

Benefits

Health, Vision, and Dental

Position Summary

We are seeking an experienced Executive Administrative Assistant to provide high-level, confidential administrative support to multiple executives within the Global Technology BMC organization. This role requires exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will have strong experience managing executive calendars, coordinating complex travel arrangements, processing expenses, preparing meeting materials, and communicating with senior leaders and internal and external stakeholders.

Key Responsibilities

• Provide comprehensive administrative support to multiple executives, including calendar, meeting, travel, and expense management.
• Proactively manage complex and frequently changing executive calendars, resolving scheduling conflicts and prioritizing competing demands.
• Coordinate domestic and international travel arrangements, including detailed itineraries, accommodations, transportation, and schedule changes.
• Prepare and process executive expense reports and reimbursement requests accurately and in a timely manner.
• Coordinate staff events, in-person meetings, off-sites, and other department activities.
• Prepare meeting agendas, minutes, presentations, correspondence, memoranda, and other administrative documents.
• Communicate with executives, senior management, internal teams, and external organizations to gather and provide relevant information.
• Maintain accurate records, files, and confidential documentation.
• Assist the site leader with site-specific activities, access management, and organizational needs.
• Monitor and respond to correspondence and administrative requests in a timely and professional manner.
• Support department leadership with various administrative projects and initiatives.
• Manage multiple priorities, projects, and deadlines while maintaining accuracy and quality.
• Identify potential scheduling or administrative issues proactively and recommend effective solutions.
• Handle confidential and sensitive information with the highest level of discretion and integrity.
• Provide responsive and personable support while maintaining a professional executive presence.

Required Qualifications

• 3+ years of experienceas an Administrative Assistant, Executive Assistant, or in a comparable administrative role.
• Experience supportingsenior-level executives or management.
• Strong organizational, time-management, and prioritization skills.
• Ability to work independently and manage multiple competing priorities in a fast-paced, deadline-driven environment.
• Demonstrated ability to handle confidential and sensitive information with discretion and integrity.
• Proficiency withMicrosoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail with a focus on accuracy and quality control.
• Ability to proactively identify needs, solve problem, and follow through on tasks.
• Professional, positive, and service-oriented attitude.
• Ability to adapt to changing priorities and work effective under pressure.

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