Executive Administrative Assistant — On-Site (6-Month Contract)

Winston Staffing; New York (NY); On-site; USD 34,000 - 50,000; Full time

Job summary

Winston Staffing is seeking a poised administrative assistant for a 6-month, on-site role in Midtown Manhattan. You will support a senior executive with calendar management, travel logistics, hospitality coordination, and confidential administrative duties.

Ideal candidates have 2–5 years of corporate administrative experience, excellent Microsoft Office skills, and a polished, discreet demeanor. Work hours are Monday–Friday, 8:45 AM–4:45 PM, with full-time commitment through May 2027.

Qualifications

• 2–5 years of administrative experience in a corporate suite, family office, boutique firm, or high-end private residence.
• Fluent in Microsoft Office (advanced Outlook calendaring, Word, Excel).
• Interpersonal polish, refined etiquette, discretion regarding confidential matters.
• Self-starter with high accuracy, rigorous follow-through, able to work independently with minimal guidance.
• Availability to commit Nov 30, 2026 – May 21, 2027.

Responsibilities

• Calendar Management: Coordinate business and personal schedules in Outlook, proactively managing priorities and conflicts.
• Dining & Hospitality: Arrange daily meals; coordinate catering and private dining reservations.
• Guest & Meeting Support: Greet visitors, prepare meeting spaces, manage videoconference links and materials.
• Travel Logistics: Book car services, travel, hotel accommodations, and build itineraries.
• Expense & Invoice Administration: Reconcile receipts and process expense reports and invoices.
• Office & Residence Coordination: Track mail, monitor inventory, place orders, maintain filing systems.

Skills

Discretion

Emotional intelligence

Self-motivation

Attention to detail

Communication skills

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Winston Staffing is seeking a poised administrative assistant for a 6-month, on-site role in Midtown Manhattan. You will support a senior executive with calendar management, travel logistics, hospitality coordination, and confidential administrative duties.

Ideal candidates have 2–5 years of corporate administrative experience, excellent Microsoft Office skills, and a polished, discreet demeanor. Work hours are Monday–Friday, 8:45 AM–4:45 PM, with full-time commitment through May 2027.