Administrative Assistant

Expansion Venture Capital; New York (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Potential for full-time conversion

Hands-on work tied to key initiatives

Direct reporting line to Chief of Staff

Job summary

A private Family Office in New York, NY is seeking a Temporary Administrative Assistant for a 6-month contract with potential for full-time conversion. This entry-level position emphasizes confidentiality and supports major projects while providing general administrative duties. Key responsibilities include managing project logistics, handling sensitive information, and maintaining organized records. Applicants should possess strong organizational skills, excellent communication abilities, and the capacity to handle multiple tasks independently.

Qualifications

• Ability to maintain strict confidentiality and exercise sound judgment.
• Strong organizational and time-management skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities independently.

Responsibilities

• Manage and support two large, high-priority projects.
• Provide administrative support related to project execution.
• Handle sensitive and confidential information.
• Coordinate logistics related to assigned projects.
• Maintain organized records and documentation.
• Assist with additional administrative and special projects.

Skills

Organizational skills

Discretion

Time-management skills

Written communication

Verbal communication

Job description

Temporary Administrative Assistant (6-Month Contract – Potential to Convert to Full-Time)

Location: NY, NY On-Site

Industry: Family Office

We are seeking a highly organized, professional, and discreet Administrative Assistant to join a private Family Office on a 6-month temporary basis, with the potential to convert to a full-time role. This position reports to the Chief of Staff and requires the utmost level of confidentiality, trust, and discretion.

This role is project-focused, with primary responsibility for supporting two major initiatives, as well as providing general administrative support related to those projects and internal operations.

Key Responsibilities

• Manage and support two large, high-priority projects, including coordination, tracking timelines, and maintaining documentation
• Provide administrative support related to project execution and internal operations
• Handle sensitive and confidential information with absolute discretion
• Coordinate logistics related to assigned projects
• Maintain organized records, files, and documentation
• Assist with additional administrative and special projects as assigned

Qualifications

• Demonstrated ability to maintain strict confidentiality and exercise sound judgment
• Strong organizational and time-management skills with high attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities independently

Why This Role

• Potential for full-time conversion following the temporary assignment
• Opportunity to work within a private Family Office environment
• Direct reporting line to the Chief of Staff with project ownership
• Meaningful, hands-on work tied to key initiatives

Seniority level

• Entry level

Employment type

• Temporary

Job function

• Administrative

Industries

• Venture Capital and Private Equity Principals