Administrative Assistant

Winston Staffing; New York (NY); On-site; USD 34,000 - 50,000; Full time

Job summary

Winston Staffing is seeking a poised administrative assistant for a 6-month, on-site role in Midtown Manhattan. You will support a senior executive with calendar management, travel logistics, hospitality coordination, and confidential administrative duties.

Ideal candidates have 2–5 years of corporate administrative experience, excellent Microsoft Office skills, and a polished, discreet demeanor. Work hours are Monday–Friday, 8:45 AM–4:45 PM, with full-time commitment through May 2027.

Qualifications

• 2–5 years of administrative experience in a corporate suite, family office, boutique firm, or high-end private residence.
• Fluent in Microsoft Office (advanced Outlook calendaring, Word, Excel).
• Interpersonal polish, refined etiquette, discretion regarding confidential matters.
• Self-starter with high accuracy, rigorous follow-through, able to work independently with minimal guidance.
• Availability to commit Nov 30, 2026 – May 21, 2027.

Responsibilities

• Calendar Management: Coordinate business and personal schedules in Outlook, proactively managing priorities and conflicts.
• Dining & Hospitality: Arrange daily meals; coordinate catering and private dining reservations.
• Guest & Meeting Support: Greet visitors, prepare meeting spaces, manage videoconference links and materials.
• Travel Logistics: Book car services, travel, hotel accommodations, and build itineraries.
• Expense & Invoice Administration: Reconcile receipts and process expense reports and invoices.
• Office & Residence Coordination: Track mail, monitor inventory, place orders, maintain filing systems.

Skills

Discretion

Emotional intelligence

Self-motivation

Attention to detail

Communication skills

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Location: New York, NY (Midtown Manhattan – 100% On-Site)

Schedule: Monday – Friday, 8:45 AM – 4:45 PM

Overview

Winston Staffing is seeking a poised, proactive Administrative Assistant for a 6-month contract supporting a prominent executive in a Midtown Manhattan. This role balances day-to-day administrative coordination with discreet personal hospitality. You will receive a thorough 1-on-1 handover from the departing incumbent and ongoing support from the executive’s administration team.

Core Responsibilities

• Calendar Management: Coordinate business and personal schedules in Outlook, proactively managing shifting priorities and resolving conflicts.
• Dining & Hospitality: Arrange daily breakfast, lunch, and dinner meetings; coordinate catering, table readiness, and private dining reservations.
• Guest & Meeting Support: Greet visitors, prepare meeting spaces, and manage videoconference links and materials.
• Travel Logistics: Book car services, commercial travel, hotel accommodations, and build detailed itineraries.
• Expense & Invoice Administration: Reconcile receipts and process expense reports and invoices for the executive, driver, and administrative staff.
• Office & Residence Coordination: Track mail/packages, monitor office inventory, place supply orders, and maintain confidential digital and physical filing systems.

Key Requirements

• Experience: 2–5 years of administrative experience in a corporate suite, family office, boutique firm, or high-end private residence.
• Technical Skills: Fluent in Microsoft Office (advanced Outlook calendaring, Word, Excel).
• Interpersonal Polish: Refined professional etiquette, high emotional intelligence, and absolute discretion regarding confidential matters.
• Work Style: Self-starter with high accuracy, rigorous follow-through, and the ability to work independently with minimal guidance.
• Availability: Full commitment to the contract dates (Nov 30, 2026 – May 21, 2027).